Senior Research Administration Associate - Post Award

Baylor College of Medicine; Houston (TX); Hybrid; USD 79,000 - 93,000; Full time

Job summary

The Senior Research Administration Associate – Post Award at Baylor College of Medicine will support the Department of Pediatrics and Texas Children's Hospital with the full life cycle of grant management, from application through closeout. Responsibilities include cost assessment, budget development, financial setup, and quarterly reporting for budget accountability in a hybrid work setting.

This role requires at least a bachelor's degree (CRA certification may substitute) and four years of

Qualifications

• Bachelor's degree required; CRA certification may substitute for the degree.
• Four years of relevant experience required.
• Experience with grant applications and budgeting processes.

Responsibilities

• Oversee post-award financial management of grants from application to closeout.
• Maintain data for active, pending, and closed grants across the Pediatrics Center for Research Advancement.
• Provide budgeting input and create budget spreadsheets for submissions and reporting.
• Assist with complex multi-center/subdivision award submissions.
• Coordinate with BCM Accounting, Grants & Contracts, and collaborators on sub-awards and agreements.

Skills

Grant administration

Budgeting

Financial reporting

Communication with PI

Education

Bachelor's degree

RACC certification

Tools

ASSIST

Workspace

Proposal submission system

Job description

Senior Research Administration Associate - Post Award

Job Title: Senior Research Administration Associate - Post Award

Division: Pediatrics

Work Arrangement: Hybrid

Location: Hybrid within Greater Houston, TX

Salary Range: $79,092 - $93,000

FLSA Status: Exempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Summary

The Senior Research Administration Associate will provide grants administration support to the Department of Pediatrics and Texas Children's Hospital. Primary responsibilities will include financial management activities of grants, managing the full award life cycle, from application to award closeout. Responsibilities will include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports for budget accountability. Primary responsibilities will be supporting the division of Pediatric Emergency Medicine and others as assigned. Reports through the Pediatrics Center for Research Advancement and Division leadership for key deliverables.

Employees with CRA certification are eligible for certification pay.

The role is eligible for a hybrid work arrangement after completing onboarding and training on site (typically about 6 months). Employees working a hybrid schedule may be asked to attend in person meeting and trainings.

Job Duties

• Responsible for the post-award financial management activities of grants, from application to award closeout.
• Manages data of active, pending, and closed grants for the Pediatrics Center for Research Advancement, supporting one or more Divisions: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
• Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
• Assists with complex award submissions that have a multi-center/division design and budget.
• Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
• Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
• Manages the Time/Effort certification process in the BCM Effort Reporting System.
• Manages CTMS entries for NIH/federal study terms for post award management and study invoicing.
• Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
• Supports Researchers in primarily in Pediatric Emergency Medicine and other Pediatrics Divisions as necessary.
• Manages complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Department Specific Criteria

• At least four years of relevant experience, in grant application development, budgeting, and/or grant financial management.
• Working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal.

Preferred Qualifications

• Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, and be highly comfortable managing multiple projects at one time.
• Prior experience working in healthcare and/or academic research setting strongly preferred.
• Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.
• Strong attention to detail and data quality.
• Able to effectively communicate and share ideas, concerns, details with PI, managers, and coworkers.

Work Authorization Requirement:

This position is not eligible for visa sponsorship.Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Requisition ID: 25000

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.