Research Administration Specialist - Post Award

Baylor College of Medicine; Houston (TX); Hybrid; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine in Houston's Neurology division is seeking a Research Administration Specialist - Post Award to support post-award activities, grant reporting, and effort allocations.

The role includes cross-training for pre-award tasks, budget monitoring, subawards coordination, and preparing reports for NIH and other sponsors.

This exempt, hybrid position offers a structured schedule and opportunities to optimize research administration processes while supporting our research mission.

Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Responsibilities

• Supports the post-award lifecycle of sponsored projects from award setup through closeout.
• Monitors grant budgets, expenditures, payroll allocations, and effort reporting to ensure compliance with sponsor and institutional requirements.
• Prepares and submits progress, financial, stewardship, and closeout reports for NIH and other sponsors.
• Develops and presents financial and grant status reports to Principal Investigators (PIs), providing guidance on spending, projections, and compliance.
• Coordinates subawards, consultant agreements, and collaborations with internal and external stakeholders.
• Maintains accurate grant records and support audits, reporting, and sponsor communications.
• Participates in process improvements to enhance research administration operations.
• Cross-trains and supports pre-award activities, including proposal preparation, budget development, and grant submissions.

Education

Bachelor’s degree

RACC certification

Job description

Research Administration Specialist - Post Award

Job Title: Research Administration Specialist - Post Award
Division: Neurology
Work Arrangement: Hybrid
Location: Houston, TX
Salary Range: $57,320 - $67,435
FLSA Status: Exempt
Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Department of Neurology at Baylor College of Medicine is seeking a highly motivated Research Administration Specialist. This role will contribute to the implementation of post-award activities including progress reports, research reporting, and effort allocation. Additionally, this position will cross-train and serve as a back-up to the pre-award research administrator including grant submissions and budgeting. The ideal candidate will be able to leverage previous experience to implement new and updated processes to support our research missions.

Job Duties

70% Research Administration (Post-Award)

• Supports the post-award lifecycle of sponsored projects from award setup through closeout.


• Monitors grant budgets, expenditures, payroll allocations, and effort reporting to ensure compliance with sponsor and institutional requirements.


• Prepares and submits progress, financial, stewardship, and closeout reports for NIH and other sponsors.


• Develops and presents financial and grant status reports to Principal Investigators (PIs), providing guidance on spending, projections, and compliance.


• Coordinates subawards, consultant agreements, and collaborations with internal and external stakeholders.


• Maintains accurate grant records and support audits, reporting, and sponsor communications.


• Participates in process improvements to enhance research administration operations.


• Cross-trains and supports pre-award activities, including proposal preparation, budget development, and grant submissions.

30% Research Operations

• Process research-related purchasing and procurement activities.


• Provide guidance on travel, reimbursement, and allowable grant expenditures.


• Support research faculty with administrative and operational needs.


• Coordinate meetings, and other research-related activities.


• Perform other duties as assigned.

Minimum Qualifications

• High School diploma or GED.


• Four years of relevant experience.

Preferred Qualifications

• Bachelor’s degree. No experience is required with Bachelor’s degree or a Certified Research Administrator certification through the Research Administrators Certification Council (RACC).


• Relevant experience in grant application development, budgeting, and/or grant financial management.


• Experience working in an academic medical center or academic research setting.


• Ability to understand and manage the complexities of research grants and reporting.


• Ability to display a professional and positive attitude.


• Strong written and verbal communication skills.


• Ability to work independently and collaboratively across the Department.


• Detail-oriented, self-motivated, efficient, and strong organizational skills.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Requisition ID: 26363

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.