Senior Records Management Supervisor

State of Arkansas; Benton (AR); Sur place; USD 52 000 - 77 000; Plein temps

Avantages offerts par ce poste

State pension

Maternity leave

Paid state holidays

Résumé du poste

The State of Arkansas is seeking a Records Supervisor/Expert to oversee the department's records management system, ensuring compliance and secure handling of both physical and electronic records.

You will supervise staff, develop procedures, and implement a comprehensive strategy that aligns with retention schedules and privacy laws, while coordinating with various departments to meet deadlines and regulatory requirements.

Qualifications

• Expertise in records management, including physical and electronic systems for organizing, storing, and accessing records.
• Experience with records management software, document management systems, and digital archiving tools.
• Capacity to build relationships with other departments and external stakeholders to ensure effective and secure records handling.
• Ability to implement and monitor systems for organizing records to ensure compliance with retention schedules and legal guidelines.
• Attention to detail in auditing records, tracking changes, and maintaining the integrity of the records management system.

Responsabilités

• Supervise and lead a team of records management staff, providing guidance, training, and support to ensure efficient execution of records management functions.
• Develop and implement records management procedures, ensuring all team members follow consistent and compliant practices.
• Monitor and evaluate performance of records staff, conducting reviews and providing feedback.
• Allocate tasks and ensure team members are effectively utilizing their time to meet deadlines and compliance standards.
• Design and maintain a comprehensive records management strategy for electronic and physical records.
• Ensure compliance with state and federal regulations including retention schedules and privacy laws.
• Oversee classification, indexing, and storage of records for easy retrieval and security.
• Develop and manage tracking systems for records ensuring integrity and accessibility.
• Ensure records are accessible to authorized personnel while maintaining confidentiality and security policies.
• Respond to requests for records in line with legal requirements and agency policies.

Connaissances

Records management

Digital archiving

Documentation systems

Attention to detail

Stakeholder relationships

Outils

Records management software

Document management systems

Digital archiving tools

Description du poste

The State of Arkansas is seeking a Records Supervisor/Expert to oversee the department's records management system, ensuring compliance and secure handling of both physical and electronic records.

You will supervise staff, develop procedures, and implement a comprehensive strategy that aligns with retention schedules and privacy laws, while coordinating with various departments to meet deadlines and regulatory requirements.