Senior Proposal Writer/Manager (0001)

OCT Consulting, LLC; Illinois; Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K with 3% match

Paid Time Off

Life Insurance

Short- and Long-Term Disability

Training Benefits

Job summary

OCT Consulting LLC in McLean, VA is seeking a Senior Proposal Manager/Writer to lead and support cradle-to-grave proposal development for Federal opportunities. You will coordinate teams and craft compliant content under tight deadlines.

Lead coordination of proposal writing, develop compliance matrices, and write technical and past performance sections while managing multiple revisions in a hybrid role with onsite needs.

Qualifications

• Bachelor’s Degree and 7+ years of experience developing and writing responses to Government RFPs.
• Ability to deliver client-ready materials under strict deadlines.
• Past experience leading small teams in a fast-paced environment is highly desirable
• Strong graphics creation (tables, org charts, etc.) experience is highly desirable
• Experience with the Shipley proposal development process or other structured proposal development methodologies is preferred
• Excellent computer skills, including high level of proficiency with Microsoft Office, particularly Excel, Outlook, and Word, Google Docs, and Adobe Professional

Responsibilities

• Coordinate a proposal writing team, establish priorities, track milestones, and ensure productivity and quality.
• Conduct daily review of opportunities to support pipeline development using GWACs/IDIQs and RFIs/RFPs.
• Develop the outline for the proposal response, compliance matrix, and communicate results.
• Ensure proposals are properly scoped, evaluate assumptions, identify risks, and meet requirements.
• Collaborate with technical and business SMEs, authors, capture managers, and client program managers to develop proposals.
• Create compliant and compelling original proposal content for technical responses to complex solicitations.
• Independently write sections on Technical, Management, Staffing, and Past Performance.
• Manage multiple revisions and maintain a consistent tone across proposals.
• Review artifacts for compliance and responsiveness with Leadership Team.
• Format proposals and design high-impact graphic representations.

Skills

Proposal management

Team leadership

Technical writing

Graphic content creation

Education

Bachelor's Degree in relevant field

Tools

Microsoft Office

Google Docs

Adobe Acrobat Pro

Job description

Senior Proposal Manager/Writer (0001)

OCT Consulting is a business management and technology consulting firm that supports Federal Government clients. We provide consulting services in the areas of Strategy, Process Improvement, Change Management, Program and Project Management, Acquisition/Procurement, and Information Technology.

Responsibilities and Duties

OCT currently has an opening for a Senior Proposal Manager to support proposal development/submission activities in response to requests from Federal Government clients. You’ll work collaboratively with business development colleagues, senior leadership, client program managers, and subject matter experts to win new business.

This position is based at our McLean, VA corporate office on a hybrid schedule. The role requires two (2) to four (4) days onsite each week, with onsite presence scaling up during peak periods or as required. Candidates must be able to reliably work onsite up to four days per week.

Key Role

Lead and support proposal coordination and management, development, and revision of major proposals. Apply knowledge and expertise of the proposal development process. Lead and participate as part of a proposal team in the cradle-to-grave development of a proposal. Apply working knowledge of teaming strategies with large and small businesses.

Description of Duties

• Coordinate a proposal writing team, establish priorities, track milestones, and ensure productivity and quality is paramount.
• Conduct daily review of opportunities to support pipeline development using various sources such as GWACs and IDIQ’s in the form of Sources Sought, Market Research, RFIs, RFQs and RFPs.
• Perform detailed analyses of solicitation documents (e.g., RFP, RFQ, SOW), and work with the team to build the outline for the proposal response, compliance matrix, and communicate the results.
• Coordinate efforts to ensure proposals are properly scoped, evaluate assumptions, identify risks, and ensure responses meet requirements.
• Work collaboratively with a wide range of personnel, including technical and business subject matter experts, authors, capture managers, and client program managers, to facilitate efficient and effective proposal development.
• Create compliant and compelling original proposal content for technical responses to highly complex, large, and/or high-profile solicitations.
• Ability to independently write sections on Technical, Management, Staffing, and Past Performance to support the development of high-quality proposal responses.
• Manage multiple revisions, edit and re-edit proposal sections as needed, and ensure that proposals maintain a consistent tone or voice.
• Assist the Leadership Team in reviewing proposal artifacts for compliance and responsiveness against solicitation requirements.
• Support professional formatting of proposals and ability to design and develop high-impact graphic representations.

• Bachelor’s Degree and 7+ years of experience developing and writing responses to Government Requests for Proposals.
• Ability to deliver client-ready materials under strict deadlines.
• Past experience leading small teams in a fast-paced environment is highly desirable
• Strong graphics creation (tables, org charts, etc.) experience is highly desirable
• Clearly defined experience in proposal development that supported growth within a small- or mid-sized business is highly desirable
• Skilled at critical thinking, analysis of requirements and problem-solving.
• Excellent interpersonal/communication (written and oral) skills and organizational skills.
• Ability to quickly grasp concepts, execute strong writing and work in a fast paced and deadline driven environment.
• Demonstrated experience/ability to work efficiently and effectively with multiple deadlines and changing priorities.
• Ability to successfully execute multiple tasks simultaneously, while self-managing productivity and prioritization of effort
• Experience with the Shipley proposal development process or other structured proposal development methodologies is preferred.
• Excellent computer skills, including high level of proficiency with Microsoft Office, particularly Excel, Outlook, and Word, Google Docs, and Adobe Professional. Past experience working within the Google Suite of products is desirable.

The position includes competitive compensation and a full suite of benefits:

• Medical, Dental, and Vision insurance
• Retirement savings 401K plan provided by an industry leading provider with 3% employer matching contributions.
• Paid Time Off
• Life Insurance, Short- and Long-Term disability benefits
• Training Benefits

Salary: $100,000-$140,000 based on experience, education, etc., with the possibility of target bonus based on individual and company performance

About OCT Consulting

OCT Consulting LLC is a minority-owned, Small Disadvantaged Business (SDB) providing professional services and information technology solutions to the Federal government and commercial clients. Founded in 2013, we bring the advantage of agility in operations along with a management team with a track record of leading successful engagements at major Federal government agencies.

At OCT we believe in creating a work environment where employees can thrive based on their abilities, skills, and achievements. We are dedicated to providing career growth and professional development based on individual merit and fostering a workplace where everyone’s contributions are valued and recognized.