Proposal Manager

QualX Corporation; Springfield (VA); On-site; USD 100,000 - 120,000; Full time

Job summary

QualX Corporation is seeking a Proposal Manager to lead federal bid efforts from conception through submission in a fast-paced environment. You will coordinate cross-functional teams, manage 3–5 simultaneous proposals, develop schedules, ensure compliance, and leverage AI-enabled tools to accelerate content quality and win-rate while maintaining high standards.

The role requires 5–8 years of federal proposals, a Bachelor's degree, and familiarity with GovDash, GovWin, SAM.gov, SharePoint, and

Qualifications

• 5–8 years of experience managing federal government proposals.
• Experience leading 3–5 concurrent proposal projects in a fast-paced federal contracting environment.
• Experience supporting RFIs, Sources Sought, or white papers.
• Strong understanding of federal procurement processes and compliance requirements.

Responsibilities

• Lead 3–5 simultaneous proposal efforts, coordinating cross-functional teams and deadlines.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate SMEs, pricing, and leadership to drive proposal execution.
• Write, edit, and finalize executive summaries, management approaches, and past performance sections.
• Ensure content aligns with solicitation requirements and acquisition guidelines.
• Leverage AI-enabled proposal tools to improve quality and efficiency.
• Maintain proposal content libraries, templates, and reusable materials.

Skills

Proposal management

Written communication

Time-management

Cross-functional coordination

Attention to detail

Microsoft Office

AI-assisted content

Education

Bachelor's degree

Tools

GovDash

GovWin

SAM.gov

SharePoint

Microsoft Teams

Job description

Job Title

Proposal Manager

Location

Springfield, VA 22150 US (Primary)

Category

Project Management

Job Type

Full-Time

Education

Bachelor's Degree

Travel

None

Security Clearance Required

None

Job Description

Duties and Responsibilities

• Successfully lead and deliver 3–5 simultaneous proposal efforts, coordinating cross-functional teams and managing multiple deadlines without sacrificing quality or compliance.
• Develop and manage proposal schedules, outlines, compliance matrices, and submission requirements.
• Coordinate cross-functional teams, including SMEs, pricing, and leadership, to drive proposal execution.
• Write, edit, and finalize key proposal sections, including executive summaries, management approaches, and past performance volumes.
• Ensure all proposal content aligns with solicitation requirements, evaluation criteria, and federal acquisition guidelines.
• Facilitate proposal meetings, including kickoff sessions, status updates, and color team reviews (Pink, Red, Gold).
• Support development of RFIs, Sources Sought responses, and white papers to contribute to early-stage opportunity positioning.
• Conduct and synthesize market research to support capture strategies and proposal development.
• Maintain and update proposal content libraries, templates, and reusable materials for efficiency and consistency.
• Leverage AI-enabled proposal tools, automation, and content management platforms to improve proposal quality, accelerate development cycles, and reduce administrative burden.
• Track and manage multiple proposal timelines, deliverables, and dependencies in a fast-paced environment.
• Identify and resolve proposal development challenges, ensuring deadlines are met without compromising quality.
• Provide regular status updates to leadership on proposal progress, risks, and resource needs.
• Step in as needed to support all aspects of proposal development in a lean team environment.
• Support opportunity shaping activities, including market research, competitive analysis, win themes, and pre-RFP positioning.

What You'll Own

• Primary lead on all federal proposals, RFIs, and market research varying in size and complexity.
• Manage proposal efforts ranging from quick-turn task order responses to large strategic bids.
• Partner with capture managers and executives to shape winning strategies.
• Improve proposal processes, templates, and AI-enabled workflows.
• Contribute directly to QualX growth objectives.

Job Requirements

Qualifications and Requirements

Education

• Bachelor's degree in communications, English, business, or a related field preferred.

Required Professional Experience

• 5–8 years of experience managing federal government proposals.
• Demonstrated experience serving as proposal manager on federal proposals valued from $10M to $100M+.
• Demonstrated ability to manage 3–5 concurrent proposal projects in a fast-paced federal contracting environment, consistently meeting aggressive deadlines and submission requirements.
• Experience supporting or developing RFIs, Sources Sought responses, or white papers.
• Experience with GovDash, GovWin, SAM.gov, SharePoint, and Microsoft Teams.
• Experience working in a federal contracting environment is required.
• Strong understanding of federal procurement processes, RFP structures, and compliance requirements.

Required Skills

• Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to draft, edit, and refine proposal content.
• Proven ability to manage proposal processes independently and drive teams toward deadlines.
• Strong attention to detail, particularly in compliance and document quality.
• Ability to coordinate across multiple stakeholders, including technical, operational, and leadership teams.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with proposal and content management tools (e.g., GovDash, SharePoint).
• Ability to leverage AI tools to improve efficiency and content development.

Preferred Qualifications

• APMP Foundation or Practitioner certification.
• Experience supporting DoD, Joint Staff, OSD, Army, Navy, Air Force, or civilian agencies.
• Experience managing both task order and standalone proposal efforts.
• Familiarity with Shipley-based proposal processes.
• Familiarity with DoD, Joint Staff, or other federal agency proposal environments preferred.

Salary range for this is position is $100,000-$120,000 Annually

We are equal opportunity/affirmative action employers, committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or protected veteran status, or any other protected characteristic under state or local law.