Senior Proposal Manager

ShadowObjects, LLC; Patuxent Highland (MD); Hybrid; USD 155,000 - 175,000; Full time

Benefits offered by this job

Annual bonus

Sign-on incentives

401(k) plan

PTO and holidays

Medical, dental, and vision coverage

Flexible hybrid/remote working

Job summary

ShadowObjects, LLC is seeking a results-driven Senior Proposal Manager to lead and scale our federal proposal lifecycle. You will own end-to-end proposals from capture to submission, coordinating cross-functional teams to win competitive bids in the DoD and civilian sectors.

This hybrid remote role reports to the Chief Growth Officer and involves shaping win strategies, managing schedules and content, plus building a scalable, AI-enabled proposal engine.

Qualifications

• 8+ years of federal proposal management experience.
• Experience leading complex federal prime bids.
• Ability to write and edit persuasive proposal narratives across volumes.

Responsibilities

• Lead end-to-end proposal operations from solicitation to submission and post-submission responses.
• Establish schedules, compliance matrices, outlines, and production plans.
• Coordinate with CGO, Capture Managers, and SMEs to translate strategies into winning content.

Skills

Proposal management

Federal contracting

Technical writing

Content development

MS Office

APMP

Education

Bachelor’s degree in Business/Communications/English/IT

Tools

SharePoint

Adobe Acrobat

Deltek Costpoint

Job description

2 days ago Requisition ID: 1060

$155,000.00 To $175,000.00 Annually

SENIOR PROPOSAL MANAGER

Business Development & Corporate Growth

Information

Reports To

Chief Growth Officer (CGO)

Location

Remote with occasional in-person meetings; Southern Maryland or Washington, D.C. metropolitan area preferred

Employment Type

Full-Time, Exempt

Security Clearance

Eligible for U.S. Security Clearance; Secret or higher preferred

$155,000–$175,000

Incentive

Performance-based annual bonus

About ShadowObjects

ShadowObjects, LLC is a 20-year federal contractor with continuous delivery since 2006, delivering mission-focused technology, enterprise data solutions, and domain expertise across the Department of Defense, U.S. Navy, and civilian agencies.

• Data Engineering, Visualization & Enterprise Migration
• Digital Transformation, Automation & Low-Code Integration
• Enterprise Business Systems, ERP (Navy ERP) & Systems Integration
• IT Service Management (ITSM), Cloud Operations & Program Management

Position Overview

ShadowObjects is seeking a results-driven Senior Proposal Manager to lead and scale our federal proposal development lifecycle. Reporting directly to the Chief Growth Officer, you will serve as the primary leader across full-lifecycle proposal operations—translating capture strategies, technical solutions, and customer insights into compliant, compelling, and winning proposals.

This is a high-impact Player-Coach role. You will independently manage complex prime and subcontract proposals ranging from approximately $5M to $100M+ in value while building and modernizing our corporate proposal engine with automated workflows, reusable content repositories, and AI-enabled tools.

Key Responsibilities

1. Full-Lifecycle Proposal Leadership

• Lead end-to-end proposal operations from solicitation release (RFP/RFQ/RFI) through final submission, post-submission responses, and BAFO/FPR.
• Establish and manage proposal schedules, compliance matrices, detailed outlines, resource assignments, and final production plans.
• Facilitate structured kickoff meetings, proposal standups, and rigorous Pink, Red, Gold, and Executive review milestones.
• Resolve schedule, compliance, staffing, pricing, and content risks early and decisively.

2. Strategy, Solutioning & Content Development

• Partner with the CGO, Capture Managers, and Subject Matter Experts (SMEs) to translate capture strategies into discriminators, win themes, and customer-centric messaging.
• Author and edit major proposal sections, including Executive Summaries, Technical Approaches, Management Approaches, Staffing & Key Personnel Plans, Quality Assurance, Transition Plans, and Past Performance.
• Develop detailed Section L & M requirements traceability matrices and ensure compliance with solicitation instructions, evaluation criteria, and formatting rules.

3. Knowledge Management & Proposal Infrastructure

• Build, organize, and maintain a centralized, scalable corporate proposal repository.
• Integrate appropriate generative AI and workflow-automation tools to accelerate drafting cycles and improve content consistency.
• Conduct post-submission lessons learned reviews to continuously improve proposal efficiency and increase win rates.

Performance Milestones & Expectations

First 90 Days

• Master ShadowObjects’ contract vehicles, capabilities, past performance, and corporate differentiators.
• Establish standardized proposal operating procedures, compliance templates, and review checklists.
• Deploy an updated, centralized proposal content repository and begin active proposal leadership on current pipeline opportunities.

First 12 Months

• Independently manage multiple concurrent prime and subcontractor pursuits across Navy/DoD and federal civilian customers.
• Establish a scalable, repeatable proposal engine that increases qualified bid throughput while maintaining high-quality submissions and strong win performance.

Required Qualifications

• Bachelor’s degree in Business, Communications, English, Information Technology, or a related discipline, or equivalent experience.
• 8+ years of dedicated federal proposal management experience; 10+ years strongly preferred.
• Demonstrated experience leading complex federal prime bids.
• Expertise parsing and interpreting federal RFP Sections L & M, developing compliance matrices, and managing color-team reviews.
• Exceptional ability to write and edit clear, persuasive, technically credible proposal narrative across multiple volumes.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), SharePoint, Adobe Acrobat, and collaborative proposal tools.

Preferred Qualifications

• Direct Navy / DoD proposal experience, particularly NAVAIR, NAVWAR, Navy ERP, DASN(P), AIR 6.8, or related defense organizations.
• Experience managing task orders and prime pursuits on vehicles such as 8(a) STARS III, OASIS+, GSA MAS, SEWP, CIO-SP3, or SeaPort-NxG.
• APMP Foundation, Practitioner, or Shipley certification.
• Familiarity with federal IT services, digital transformation, cloud migrations, and Deltek Costpoint environments.

$155,000–$175,000

Annual Incentive

Performance-based annual bonus tied to proposal execution, knowledge management, and qualified contract awards

Sign-On

Sign-on incentives may be available for top candidates

401(k)

Comprehensive 401(k) retirement plan with competitive corporate matching

Paid Time Off

15 days of annual PTO plus 11 paid holidays

Comprehensive Medical, Dental, and Vision coverage with significant employer contributions

Insurance

Company-paid Life, Short-Term Disability (STD), and Long-Term Disability (LTD)

Flexible Hybrid/Remote working arrangements with modern collaboration tools

Equal Opportunity Employer

ShadowObjects, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.