Senior Proposal Manager

Systems Planning and Analysis; Alexandria (VA); On-site; USD 150,000 - 200,000; Full time

Job summary

An established industry player is seeking a Senior Proposal Manager to lead the proposal development process. This role involves crafting high-quality proposals for both defense and civilian markets, requiring strong leadership and collaboration skills. You will engage with senior management and oversee multiple proposals simultaneously, ensuring adherence to quality standards. The ideal candidate will have extensive experience in federal proposal management, particularly with large contracts, and possess a current Top Secret clearance. Join a team that values innovation and commitment to mission success, and make a significant impact in national security solutions.

Qualifications

• 7+ years of Federal proposal management experience in a growth-focused environment.
• Current Top Secret clearance or ability to obtain one is required.

Responsibilities

• Lead proposal development for various types of proposals, ensuring quality and compliance.
• Collaborate with leadership to secure resources for timely proposal submissions.

Skills

Proposal Management

Leadership Skills

Written Communication

Oral Communication

Attention to Detail

Project Management

Collaboration

Education

Bachelor's Degree

Tools

MS Office (Word, Excel, PowerPoint)

Adobe Acrobat

SharePoint

Virtual Proposal Center

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

The Corporate Growth (CG) team leads SPA’s business development activities in existing and emerging defense and civilian markets. CG’s core areas of responsibility include capture and proposal management, company pipeline development and maintenance, GWAC management, business intelligence research, and the formation of strategic partnerships.

SPA has an immediate need for a Senior Proposal Manager.

Responsibilities

As the Senior Proposal Manager, you will work directly with the CG leadership team to generate creative, high-quality proposals for existing and new clients. Drawing on your knowledge of industry best practices and strong leadership and collaboration skills, you engage on multiple proposals in various stages simultaneously while ensuring adherence to SPA’s ISO 9001:2015 Quality Management System. This is a high-visibility position with the opportunity to collaborate extensively with senior management. This position can be supported in proximity to one of SPA’s offices in the DC Metro, Los Angeles, CA, or Colorado Springs, CO areas.

• Leads proposal development process for single award, IDIQ, and task order proposals
• Manages all aspects of proposal development, including: pre-proposal planning activities, solution and strength development, kickoff meeting, schedule, action/issue tracking, proposal structure, compliance oversight, writing instructions and team guidance, color team coordination and facilitation, and production oversight
• Develops and maintains the following proposal documents: kickoff materials, master outline and compliance matrix, schedule, storyboards and annotated outlines, writing instructions and templates, proposal team contact lists, and color team review briefings
• Collaborates with leadership to obtain resources for timely, high-quality proposal submissions
• Establishes and enforces proposal schedules
• Facilitates color team review and leads color review recovery by providing guidance on content changes and revisions and driving the proposal team to strategic decisions
• Develops and maintains the proposal archive and harvests final proposals for reusable content
• Builds strong relationships across the company and fosters collaborative proposal team culture

Qualifications

Required Qualifications:

• Current Top Secret clearance (or ability to obtain one) and experience preparing and managing classified proposals; TS/SCI clearance a plus
• Bachelor's degree
• Minimum of 7 years of Federal proposal management experience in a growth-focused environment
• Demonstrated experience with large, prime, single-award proposals ($100M+ total contract value)
• Expert knowledge of MS Office (Word, Excel, PowerPoint), Adobe Acrobat, desktop publishing skills and the ability to conceptualize graphics
• Professional proposal training (e.g., Shipley course completion)
• Excellent written and oral communication skills
• Proactive, process-oriented individual with strong attention to detail
• Experience effectively managing multiple simultaneous projects
• Comfortable working with and briefing senior management
• Flexible, results-driven individual who consistently meets tight deadlines and is able to respond to changing priorities
• Background in federal and civilian agency proposal management
• Able to work flexible schedules, including long hours and weekends

Desired Qualifications:

• Association of Proposal Management Professionals (APMP) Foundation-level certification
• Minimum of five years of experience managing U.S. Department of Defense and Intelligence Community proposals
• Deep familiarity with SharePoint, Virtual Proposal Center, and other industry proposal management software tools