Senior Proposal Manager

INNOVIM; Silver Spring (MD); On-site; USD 117,000 - 206,000; Full time

Job summary

INNOVIM is searching for a qualified Senior Proposal Manager to lead the development of proposals for federal and defense sector opportunities. This role involves collaboration with various teams to ensure compliant and persuasive submissions while managing multiple priorities and deadlines. The ideal candidate will have extensive experience in government proposals and strong organizational skills.

Benefits

Comprehensive Medical/Dental/Vision Insurance

Life Insurance

Matching 401k Contribution

Educational/Training Support

Qualifications

• 5+ years of experience in proposal development or management required.
• Expertise in responding to federal government RFPs is essential.
• Proven ability to produce compliant proposals under tight deadlines.

Responsibilities

• Manage the full lifecycle of proposal management and submissions.
• Coordinate with stakeholders to gather data for proposals.
• Conduct color team reviews and integrate feedback to improve proposals.

Skills

Proposal Management

Analytical Skills

Project Management

Written Communication

Interpersonal Skills

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Adobe Illustrator

Job description

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Description

INNOVIM is seeking a highly skilled and experienced Senior Proposal Manager to lead and manage the development of compelling, compliant, and winning proposals for federal and defense sector opportunities.

Job Details

Description

INNOVIM is seeking a highly skilled and experienced Senior Proposal Manager to lead and manage the development of compelling, compliant, and winning proposals for federal and defense sector opportunities.

In this critical role within our Growth Team, you will collaborate closely with Business Development, Solution Architects, Operations, Contracts & Pricing, and Subject Matter Experts (SMEs) to drive high-quality proposal submissions from inception to award. This position requires a detailed understanding of Government RFPs (all sections), federal procurement, and the ability to expertly manage competing priorities under tight deadlines.

Key Responsibilities

• Full Lifecycle Proposal Management: Manage the complete proposal lifecycle from pre-RFP (capture support, intelligence/data collection, win strategy development) through final submission and contract award.
• Lead responses to Requests for Information (RFIs), Requests for Quotes (RFQs), Requests for Proposals (RFPs), white papers, and Task Order responses.
• Analyze solicitation documents; develop proposal management plans, compliance matrices, proposal outlines, schedules, win themes, and discriminators.
• Proposal Coordination & Collaboration:
• Coordinate with technical experts, subcontractors, and internal stakeholders to gather and compile the necessary data, ensuring timely and compliant responses.
• Orchestrate Corporate staff assistance (HR, IT, Safety, Security, Finance) to incorporate accurate inputs, data, text, or writing support.
• Oversee proposal writers, editors, graphic designers, and subcontractor contributors to produce persuasive, high-quality content.
• Proposal Development & Production:
• Develop proposal templates, manage content libraries, and ensure consistent application of proposal best practices and style guidelines.
• Provide production support, including desktop publishing, reproduction coordination, version control, and quality control checks.
• Ensure accuracy, adequacy, and compliance of final work products, incorporating in-process reviews, editing, and change verification.
• Color Team Reviews & Process Improvement:
• Plan, schedule, and conduct all color team reviews (Pink, Red, Gold) as needed.
• Gather and integrate feedback from color team reviewers to improve proposal content and clarity.
• Champion continuous process improvement initiatives, including improved content management strategies and resource planning.
• Schedule & Compliance Management:
• Develop and manage detailed proposal schedules, ensuring alignment with solicitation requirements and internal expectations.
• Coordinate Q&A discussions, orals presentations, amendments or change pages, modifications, and Final Proposal Revisions (FPRs).
• Monitor proposal progress, communicate deadlines, and resolve roadblocks proactively to maintain on-time delivery.
• Resource & Stakeholder Management:
• Manage and prioritize multiple, overlapping proposal efforts, ensuring appropriate staffing and resource allocation.
• Brief executive leadership on key opportunities, proposal strategies, wins/losses, and overall pipeline status.
• Technical & Pricing Integration:
• Collaborate with technical and functional teams to craft compelling narratives on advanced capabilities and to develop effective pricing strategies.
• Ensure there are no inconsistencies between cost and technical volumes.
• Contribute to the development of new products and bid strategies in new markets or verticals.
  

Qualifications & Education

• Education:
• Bachelor’s Degree preferred. Significant, relevant work experience may be considered in lieu of a degree.
• Experience:
• 5+ years of relevant experience with proposal development, proposal management, or proposal writing (with a Bachelor’s), or equivalent combination of education and experience.
• 8+ years of experience managing and winning competitive U.S. Federal Government solicitations strongly preferred.
• Demonstrated success working on federal defense and national security proposals.
• Experience in commercial procurement and business development a plus.
• Technical & Professional Skills:
• Solid understanding of all sections of Government RFPs, federal procurement, and federal contracting regulations.
• Expertise in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with Adobe Illustrator or other graphics programs is highly favorable.
• Superior written communication skills—excellent grammar, vocabulary, editing, and proofreading abilities.
• Proven ability to produce compliant proposals on tight deadlines with strong attention to detail and superior organizational skills.
• Soft Skills & Attributes:
• Strong interpersonal skills with the ability to build, nurture, and maintain relationships with a variety of professionals.
• Exceptional project management capabilities with the ability to prioritize, multitask, and remain calm under pressure.
• Problem-solving and decision-making skills, with sound judgment and a keen sense of accountability.
• Comfortable working in dynamic environments with shifting priorities and multiple stakeholders.
  

INNOVIM is committed to providing superior work in the fields of science, engineering, data analytics and technology to government agencies. We offer competitive compensation packages, including comprehensive nationwide Medical/Dental/Vision insurance programs, life insurance, matching 401k contribution and Educational/Training support.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Defense & Space

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