Senior Proposal Coordinator – Energy Infrastructure

Quanta Infrastructure Solutions Group; Arbutus (MD); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive Compensation

Comprehensive Health Coverage

401(k) Retirement Plan

Paid Time off and Holidays

Education Reimbursement

Job summary

Quanta Infrastructure Solutions Group is seeking a Senior Proposal Coordinator to drive the proposal development process and safeguard the integrity of proposal documentation. You will coordinate inputs from the proposal team and ensure all internal and external requirements are met from inquiry through contract award.

You will lead kickoff meetings, manage the proposal matrix, establish file structures, and track progress to deliver compliant, high-quality proposals on time.

Qualifications

• High School diploma or equivalent with 5+ years of proposal experience.
• Bachelor’s degree in Marketing/Communications, Journalism, English or equivalent and 5+ years of relevant experience within the construction industry (exposure to EPC projects in the power delivery industry)
• Knowledge and skills in bid preparation, specifically in the electric power industry

Responsibilities

• Prepares and submits documentation to set-up internal proposal number.
• Performs a detailed review of the inquiry to interpret the scope of work and associated deliverables.
• Develops the proposal matrix and schedule, adhering to the guidelines set forth in the Company’s proposal process guidelines.
• Establishes the electronic file structure, archive, and back-up capability and procedures for all proposal materials on the Company’s server system.
• Establishes and documents electronic proposal file access and tracking protocols for ensuring the security and integrity of all proposal documentation.
• Schedules, organizes, and leads internal proposal kick off meetings with assigned Technical Proposal Lead and identified team.
• Liaises with commercial and technical teams, as well as other departments across multiple business segments and offices, to request documentation required for proposal/prequalification submittals.
• Establishes the format of the proposal to reflect the Client's requirements and the Company’s agreed proposal win strategy.
• Coordinates the preparation of the proposal on a day-to-day basis and holds regular progress meetings with the proposal team, all while ensuring adherence to the established proposal matrix and schedule.
• Identifies key problem areas during the proposal development and reviews problems and recommended solutions with relevant stakeholders.
• Ensures that the proposal is fully compliant with the Client’s requirements.
• Where this is not possible, identify alternatives and possible solutions.
• Ensures that scope of services is fully defined in the proposal write-up and that the words are consistent with the basis of the estimate as prepared by the Technical Proposal Lead.
• Coordinates the internal flow and review of all proposal inputs and outputs while ensuring the appropriate personnel review and approval levels are in place prior to submitting the proposal.
• Acts as a point of contact with Client, coordinating with sales and other commercial team members, on all formal matters relating to assigned proposals.
• Adheres to internal standards, policies, and procedures
• Performs special projects and completes other duties as assigned or requested

Skills

Communication

Time management

Team collaboration

Problem solving

Initiative

Pressure handling

Leadership potential

Education

Bachelor's degree in Marketing/Communications/Journalism/English or equivalent

High School diploma or equivalent

Tools

Microsoft Office

SharePoint

Visio

Adobe Acrobat

Job description

Quanta Infrastructure Solutions Group is seeking a Senior Proposal Coordinator to drive the proposal development process and safeguard the integrity of proposal documentation. You will coordinate inputs from the proposal team and ensure all internal and external requirements are met from inquiry through contract award.

You will lead kickoff meetings, manage the proposal matrix, establish file structures, and track progress to deliver compliant, high-quality proposals on time.