Senior Proposal Coordinator

HVJ Associates®; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) and 401(k) matching

Dental, health & vision insurance

Paid time off

Job summary

HVJ Associates® is seeking a Senior Proposal Coordinator in Houston, Texas, to lead the preparation of qualifications and proposals for public infrastructure projects. The ideal candidate will have a Bachelor’s degree and at least 5 years of related experience in the civil engineering sector.

This role demands strong skills in Adobe InDesign and Microsoft 365, coupled with a resourceful and organized approach to time management and team collaboration. Benefits include health insurance, retirement matching, and professional development opportunities.

Qualifications

• Minimum 5 years of related experience as a proposal coordinator or marketing coordinator in the civil engineering industry.
• Strong skill/experience in Adobe InDesign and Microsoft 365.

Responsibilities

• Leads SOQ preparation for public infrastructure pursuits.
• Owns proposal standards and mentors junior staff.
• Maintains a consistent firm qualification database.

Skills

Adobe InDesign

Microsoft 365

Generative AI Tools for SOQ preparation

Education

Bachelor’s degree in marketing, business, communications, or journalism

Tools

Deltek Vision

Deltek Vantagepoint

HubSpot

Job description

Results Statement

The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee, and business associate satisfaction.

• Preparation of statement of qualification (SOQ)
• Preparation of subconsultant qualification data packages as requested by clients
• Maintaining a quality database of company information

Ongoing Work

• Leads SOQ preparation for public infrastructure pursuits.
• Owns proposal standards
• Mentors junior staff
• Maintains a consistent firm qualification database

Position Specific Standards

• Delivers submittals on time
• Exercises integrity and confidentiality in all processes
• All information is double‑checked during data entry, prior to sending/posting
• Can learn new Generative AI tools for SOQ preparation
• Is resourceful and competent in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem‑solving, and closing the loop on outstanding requests and tasks

Key Criteria/Requirements

• Bachelor’s degree preferred in marketing, business, communications, journalism or any other relevant field
• Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry
• Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation
• Experience with Deltek Vision, Deltek Vantagepoint, HubSpot or similar CRM systems is a plus

Key Competencies

• Gratitude
• Excellence
• Mutual respect/likeability
• Integrity
• Caring/listening
• Resourceful/initiative
• Organized/planner
• Team player/team builder
• Judgment/decision making
• Customer focused
• Communicative

Benefits

• 401(k) and 401(k) matching
• Dental, health & vision insurance
• Employer‑paid life, AD&D, and disability insurance
• Paid time off
• 8 paid holidays
• Employee Assistance Program
• Referral program
• Professional development & growth opportunities
• Tuition reimbursement
• Incentive pay eligibility

HVJ is an Equal Opportunity Employer.