Senior Proposal Coordinator

HVJ Associates, Inc.; Georgia; On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

401(k) and matching

Employer Paid Life, AD&D, & Disability insurance

Paid Time Off

8 Paid Holidays

Employee Assistance Program

Referral Program

Professional development & growth opportunities

Job summary

A leading civil engineering firm is seeking a Senior Proposal Coordinator to ensure client and employee satisfaction through effective proposal preparation. Responsibilities include leading SOQ preparation and maintaining a quality database. Candidates should have a bachelor's degree in marketing or related field and at least 5 years of experience in a similar role. Proficiency in Adobe InDesign, Microsoft 365, and Generative AI tools is essential. The position offers benefits including a 401(k) and professional development opportunities.

Qualifications

• Bachelor’s degree preferred in marketing, business, or relevant field.
• Minimum 5 years of proposal coordinator or marketing coordinator experience.
• Strong skills in Adobe InDesign and Microsoft 365.

Responsibilities

• Prepare statement of qualifications (SOQ).
• Lead SOQ preparation for public infrastructure pursuits.
• Maintain quality database of company information.

Skills

Adobe InDesign

Microsoft 365

Generative AI tools for SOQ preparation

Proposal coordinator experience

Communication skills

Education

Bachelor’s degree in marketing, business, communications, or related field

Tools

Deltek Vision

Hubspot

Job description

At HVJ you’ll find a company that supports your professional growth and personal happiness. A culture that embraces innovation and collaboration. And smart, respectful coworkers who set the bar high, motivating and inspiring each other. Our people are vested and invested in our success. We invite you to find out why people think HVJ is a great place to work and grow.

Results Statement

The mission of a Senior Proposal Coordinator for HVJ, a leading civil engineering firm in Texas, is to assure client, employee and business associate satisfaction. Main areas of responsibilities include:

• Preparation of statement of qualification (SOQ)
• Preparation of subconsultant qualification data packages as requested by clients
• Maintaining quality database of company information

Ongoing Work

• Leads SOQ preparation for public infrastructure pursuits.

Position Specific Standards

• Deliver submittals on time
• Exercise integrity and confidentiality in all processes.
• All information will be double checked during data entry, prior to sending/posting.
• Ability to learn new Generative AI tools for SOQ preparation
• Be resourceful; show competence in establishing priorities, managing time, gaining cooperation from others, monitoring progress, problem solving and closing the loop on outstanding requests and tasks.

Key Criteria/Requirements

• Bachelor’s degree preferred in marketing, business, communications, Journalism or any other relevant field
• Minimum 5 years of related experience such as proposal coordinator or marketing coordinator in the civil engineering industry.
• Strong skill/experience in Adobe InDesign, Microsoft 365 and Generative AI Tools for SOQ preparation
• Experience with Deltek Vision, Deltek Vantagepoint, Hubspot or similar CRM systems is a plus
• Mutual Respect/Likeability
• Integrity
• Resourceful/Initiative
• Organized / Planner
• Team Player / Team Builder
• Judgment/Decision Making
• Customer Focused
• Communicative
• 401(k) and 401(k) matching
• Employer Paid Life, AD&D, & Disability insurance
• Paid Time Off
• 8 Paid Holidays
• Employee Assistance Program
• Referral Program
• Professional development & growth opportunities