Senior Property Manager

Regis Property Mgt, LLC; Dallas (TX); On-site; USD 90,000 - 150,000; Full time

Job summary

Regis Property Management, LLC in the Dallas area is seeking a Sr. Property Manager for office and commercial properties. You will manage budgets, lease administration, tenant relations, and monthly ownership reporting, while leading the on-site team and coordinating capital projects.

The role emphasizes strong financial controls, vendor management, and regulatory compliance to deliver best-in-class asset performance.

Qualifications

• Bachelor’s degree in business or related field preferred.
• Minimum of 7 years’ experience in commercial property operations.
• Strong understanding of leases, budgeting, CAM reconciliations, and financial reporting.
• Ability to manage multiple priorities in a fast-paced environment with attention to detail.
• Proficient in Excel, Word, and Adobe; working knowledge of IMPAK or similar software.
• Excellent communication skills, both verbal and written.

Responsibilities

• Develop, manage, and administer annual operating and capital budgets with strong financial controls.
• Oversee lease administration and landlord obligations.
• Build and maintain relationships with tenants; respond to requests and resolve issues.
• Conduct routine property inspections for safety, maintenance, and appearance.
• Prepare scopes of work, solicit bids, analyze proposals, and present recommendations.
• Manage vendor and contractor performance; ensure work is on time and within budget.
• Review, code, and approve invoices and maintain financial records.
• Monitor rent collections and delinquency reporting per lease requirements.
• Prepare monthly ownership reports including financial statements and leasing activity.
• Oversee tenant improvements and capital projects from planning to completion.
• Ensure compliance with fire, life safety, environmental, and regulatory requirements.
• Lead on-site team, mentoring staff and promoting accountability.
• Maintain relationships with vendors, ownership representatives, and stakeholders.

Skills

Leadership experience

Vendor management

Budgeting & financial reporting

Multi-tasking & prioritization

Communication (verbal & written)

Education

Bachelor’s degree in business or related field

Tools

Excel

Word

Adobe

IMPAK (work order software)

Job description

Sr. Property Manager - Office / Commercial

Regis Property Management, LLC is a commercial real estate property firm. We provide a fully integrated platform of services to Pillar Income Asset Management and its affiliates. The Property Manager is responsible for a portfolio of commercial properties in the DFW area.

Responsibilities

• Develop, manage, and administer annual operating and capital budgets while maintaining strong financial controls and identifying opportunities for cost savings.
• Oversee all aspects of lease administration, ensuring compliance with lease provisions and accurate execution of landlord obligations.
• Build and maintain exceptional relationships with tenants by responding promptly to requests, resolving issues efficiently, and delivering a best-in-class customer experience.
• Conduct routine property inspections to ensure the highest standards of building appearance, safety, maintenance, and operational performance while identifying opportunities for property enhancements.
• Prepare scopes of work, solicit competitive bids, analyze proposals, and present recommendations for ownership approval. Administer service contracts and purchase orders.
• Manage and evaluate vendor and contractor performance to ensure work is completed safely, on schedule, within budget, and in accordance with contract specifications.
• Review, code, and approve invoices while maintaining accurate financial records and adherence to company policies.
• Monitor and oversee rent collections, tenant receivables, and delinquency reporting in accordance with lease requirements.
• Prepare comprehensive monthly ownership reports, including financial statements, budget variance analyses, leasing activity, accounts receivable status, capital project updates, and operational highlights.
• Manage tenant improvement projects, capital improvement initiatives, environmental matters, and other property-related construction activities from planning through completion.
• Ensure compliance with all applicable fire, life safety, environmental, and regulatory requirements while maintaining a safe environment for tenants, visitors, and staff.
• Lead, mentor, and develop on-site team members by fostering a culture of accountability, collaboration, and exceptional performance.
• Establish and maintain strong relationships with vendors, contractors, ownership representatives, and local stakeholders.
• Represent the ownership and management company with professionalism, integrity, and a commitment to excellence in every interaction.
• Perform additional responsibilities as assigned to support the continued success of the portfolio.

Skills, Education and Experience

• Bachelor’s degree in business or related field preferred
• Minimum of 7 years’ experience in property operations as a commercial property manager
• Strong understanding of commercial leases, budgeting, CAM reconciliations, and financial reporting.
• Ability to manage multiple priorities in a fast-paced environment while maintaining exceptional attention to detail.
• Proficient in Microsoft Excel, Word and Adobe
• Working knowledge of IMPAK or other work order software
• Strong time management and organizational skills
• Excellent communication skills both verbal and written
• Detail oriented
• Understanding of accounting, both cash and accrual