Commercial Property Manager

Prime Capital Real Estate Group; Carrollton (TX); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Job summary

Prime Capital Real Estate Group in Carrollton, TX is seeking an Operations Coordinator to support building operations, tenant relations, and financial tasks across a growing portfolio.

You’ll manage maintenance requests, coordinate with vendors, track delinquency, and assist with month-end reporting, with competitive benefits including health, dental, and vision.

Qualifications

• 1+ years property maintenance coordination experience (required).
• 1+ years commercial property accounting experience (required).
• 1+ years AppFolio experience (preferred).

Responsibilities

• Maintenance requests: first point of contact for tenant maintenance issues and triaging to the appropriate service vendor or internal contact and ensuring problem resolution.
• Other tenant inquiries: billing, lease interpretation, online portal support, building access support.
• Compliance: insurance certificates, appearance of space, conduct.
• Move-ins and move-outs: access to space, utility transfers, transferring lease data to PM system.
• Lease expiration monitoring and flagging to appropriate team.
• Preventive maintenance schedules and service vendor coordination.
• Coordination of property inspections/condition reports and issue resolution.
• Coordinate with service vendors to ensure life safety and code compliance.
• Ensure standards for service vendors are met for landscaping, signage, snow/ice, pest control, security.
• Tenant delinquency tracking and pursuit of payment.
• Vendor invoice approval and payments and expense vs capital improvement classification.
• Cash balance monitoring for property bank accounts.
• NNN estimate and reconciliation calculations, communication to tenants, charge schedule updates.
• Property tax matters.
• Month-end reporting process (reconciliations, compiling reporting package and distributing to owners).
• Vendor management- service vendor sourcing, communication and oversight, COI collection and tracking, W9/1099 management.

Skills

Property maintenance coordination

Commercial property accounting

Tools

AppFolio

Job description

Prime Capital Real Estate Group is a boutique commercial real estate firm based in Carrollton, TX specializing in the acquisition, development, management, and leasing of income-producing commercial properties.Our Property Management division oversees the day to day operational and financial management of a growing portfolio of properties across Texas, Oklahoma, Arkansas, Georgia, and Ohio.We're looking for someone who wants to join a team that’s dedicated to providing a better experience for tenants, property owners, vendors, and our property managers themselves.

What you'll help us with:

• Maintenance requests- first point of contact for tenant maintenance issues and triaging to the appropriate service vendor or internal contact and ensuring problem resolution
• Other tenant inquiries- billing, lease interpretation, online portal support, building access support
• Compliance- insurance certificates, appearance of space, conduct
• Move-ins and move-outs- access to space, utility transfers, transferring lease data to PM system
• Lease expiration monitoring and flagging to appropriate team

Building Operations

• Preventive maintenance schedules and service vendor coordination
• Coordination of property inspections/condition reports and issue resolution
• Coordinate with service vendors to ensure life safety and code compliance
• Ensure standards for service vendors are met for landscaping, signage, snow/ice, pest control, security
• Tenant delinquency tracking and pursuit of payment
• Vendor invoice approval and payments and expense vs capital improvement classification
• Cash balance monitoring for property bank accounts
• NNN estimate and reconciliation calculations, communication to tenants, charge schedule updates
• Property tax matters
• Month-end reporting process (reconciliations, compiling reporting package and distributing to owners)
• Vendor management- service vendor sourcing, communication and oversight, COI collection and tracking, W9/1099 management

Owner Relations

• Communication with property ownership when necessary
• Lender and insurance requirement compliance

Qualifications

• 1+ years property maintenance coordination experience (required)
• 1+ years commercial property accounting experience (required)
• 1+ years AppFolio experience (preferred)
• $75,000-$90,000 annual salary depending on experience
• Competitive benefits package including health, dental, and vision