Senior Project Manager

MINDS + ASSEMBLY; New York (NY); On-site; USD 90,000 - 150,000; Full time

Job summary

MINDS + ASSEMBLY is seeking a Project Management Supervisor to oversee the production lifecycle of advertising materials from concept to completion in a fast-paced agency setting. The role requires deep knowledge of FDA regulations and a track record of multi-channel campaigns, with leadership responsibility for a production team.

You will coordinate with creative, strategy, digital, medical, and client service teams while managing budgets and timelines to ensure compliant, high-quality outputs.

Qualifications

• 6+ years of experience in project management within an advertising agency.
• Experience with pharmaceutical advertising and multi-channel campaigns.
• Demonstrated ability to launch new brands, products or creative updates.
• Deep understanding of FDA regulations governing pharmaceutical advertising.
• Ability to manage multiple projects in a fast-paced environment.
• Strong communication and negotiation skills.
• Detail-oriented with a focus on quality and compliance.
• Experience leading and developing production teams.

Responsibilities

• Oversee the production process of advertising materials, ensuring projects are delivered on schedule and meet quality standards
• Collaborate with creative, strategy, digital, medical, and client service teams to understand project requirements and ensure all materials are compliant with industry regulations
• Coordinate with vendors and external agencies for the production of materials, negotiating costs and timelines, and ensuring quality outputs
• Manage the production schedule, tracking the progress of multiple projects simultaneously and adjusting priorities as needed
• Review and approve final materials before production, ensuring alignment with client expectations and regulatory compliance
• Implement and maintain production processes and workflows that enhance efficiency and ensure compliance with legal and ethical standards
• Resolve production issues as they arise, acting as the point of contact between the creative team, clients, and external suppliers
• Prepare and manage production budgets, ensuring cost-effective resource allocation and expenditure tracking
• Stay updated on the latest trends in pharmaceutical advertising, regulatory changes, and production technologies to continually improve production outputs
• Lead, mentor, and develop the production team, fostering a collaborative and productive work environment

Skills

Project management

Leadership

Communication

Negotiation

Regulatory compliance

Detail-oriented

Team development

Budget management

Tools

Production software

Design software

Job description

About the role: The Project Management Supervisor plays a critical role in managing the production process of advertising materials, from concept to completion. This includes print ads, digital content, congress materials, and other promotional and selling materials. The role demands a keen understanding of healthcare regulations, creative production processes, and project management principles to ensure that advertising campaigns are executed on time, within budget, and in compliance with all regulatory standards.

Job responsibilities:

• Oversee the production process of advertising materials, ensuring projects are delivered on schedule and meet quality standards
• Collaborate with creative, strategy, digital, medical, and client service teams to understand project requirements and ensure all materials are compliant with industry regulations
• Coordinate with vendors and external agencies for the production of materials, negotiating costs and timelines, and ensuring quality outputs
• Manage the production schedule, tracking the progress of multiple projects simultaneously and adjusting priorities as needed
• Review and approve final materials before production, ensuring alignment with client expectations and regulatory compliance
• Implement and maintain production processes and workflows that enhance efficiency and ensure compliance with legal and ethical standards
• Resolve production issues as they arise, acting as the point of contact between the creative team, clients, and external suppliers
• Prepare and manage production budgets, ensuring cost-effective resource allocation and expenditure tracking
• Stay updated on the latest trends in pharmaceutical advertising, regulatory changes, and production technologies to continually improve production outputs
• Lead, mentor, and develop the production team, fostering a collaborative and productive work environment

Professional skills and requirements:

• 6+ years of experience in project management within an advertising agency, with a strong preference for experience in pharmaceutical advertising and a proven track record of managing large-scale, multi-channel campaigns
• Proven experience with new brand, product or creative launches, and label updates
• Deep understanding of the pharmaceutical industry's regulatory environment, including FDA regulations governing pharmaceutical advertising
• Excellent project management skills, with the ability to manage multiple projects simultaneously in a fast-paced environment
• Strong communication and negotiation skills, with the ability to work effectively with internal teams and external partners
• Proficiency in production software and tools, as well as basic knowledge of design software
• Detail-oriented with a critical eye for quality and compliance in advertising materials
• Leadership skills with experience managing teams and developing staff