Senior Project Manager

Rhombus Services LLC; Eagleville (PA); On-site; USD 90,000 - 120,000; Full time

Job summary

Rhombus Services LLC is seeking a highly organized Senior Project Manager to lead massive multi-site retail and AV rollouts from proposal to final invoice. You will coordinate field technicians, manage supply chain logistics, build estimates, and collaborate with our accounting and business development teams to ensure seamless execution and profitability.

The role requires 5+ years of PM experience in related fields, strong financial acumen, and proven contractor onboarding expertise.

Qualifications

• 5+ years of experience in project management, specifically in facility maintenance, AV installations, or multi-site retail rollouts.
• Strong financial acumen with proven experience building complex project estimates and proposals.
• Extensive experience managing and onboarding third-party contractors, subcontractors, and direct technicians.
• Exceptional organizational skills with the ability to manage hundreds of moving parts (shipments, tech schedules, store openings) simultaneously.
• Proficiency in tracking projects through CRM/Project Management software (e.g., Salesforce) and managing spreadsheet-based invoicing.

Responsibilities

• Plan, schedule, and execute complex, high-volume multi-site rollouts (100–1,500+ locations) for enterprise clients.
• Develop aggressive but realistic project timelines, capacity plans, and installation paces to meet client deadlines.
• Coordinate warehousing, material kitting, and staggered drop-shipments to align with technician arrival dates.
• Develop comprehensive project proposals and formal quotes based on site surveys and client scopes of work.

Skills

Project management

Financial acumen

Contractor onboarding

Organization

Salesforce

Tools

Salesforce

CRM/PM software

Job description

Description

About the Role:

We are seeking a highly organized and strategic Senior Project Manager to

join our operations leadership team. This role requires a dynamic professional capable of

overseeing massive multi-site retail and AV rollouts from initial proposal to final invoice. You will

serve as the hub of your projects - coordinating field technicians, managing supply chain

logistics, building estimates, and collaborating with our internal accounting and business

development teams to ensure seamless execution and profitability.

Key Responsibilities:

Project Planning & Execution

• - Plan, schedule, and execute complex, high-volume multi-site rollouts (ranging from 100 to 1,500+ locations) for enterprise retail and corporate clients.
• - Develop aggressive but realistic project timelines, capacity plans, and installation paces to meet strict client deadlines.
• - Coordinate complex project logistics, including warehousing, material kitting, and staggered drop-shipments to align with technician arrival dates.

Estimating & Financial Management

• - Develop comprehensive project proposals and formal quotes based on site surveys and client scopes of work.
• - Accurately estimate costs for varying labor conditions (day vs. overnight/after-hours rates), travel and trip charges, minor materials, and heavy equipment rentals (e.g., scissor lifts).
• - Monitor project profitability and ensure all change orders or scope adjustments are captured and billed appropriately.

Vendor & Technician Management

• - Source, negotiate with, and onboard regional field technicians and subcontractors to transition them to direct partnerships.
• - Oversee the vendor compliance process, ensuring all active partners have signed MSAs, W-9s, and up-to-date Certificates of Insurance (COIs) on file.
• - Dispatch work orders to field teams, track their daily progress, and provide technical or logistical troubleshooting support as needed.

Cross-Functional Leadership & Administration

• - Act as the primary operational liaison between Business Development, Accounting, and the Client.
• - Troubleshoot and resolve complex billing bottlenecks, ensuring field teams submit the exact documentation (serial numbers, task IDs, photos) required for specific client invoicing portals.
• - Develop standard operating procedures (SOPs) to streamline inter-departmental workflows and improve the speed of invoice approvals.

Requirements

Qualifications:

• - 5+ years of experience in project management, specifically in facility maintenance, AV installations, or multi-site retail rollouts.
• - Strong financial acumen with proven experience building complex project estimates and proposals.
• - Extensive experience managing and onboarding third-party contractors, subcontractors, and direct technicians.
• - Exceptional organizational skills with the ability to manage hundreds of moving parts (shipments, tech schedules, store openings) simultaneously.
• - Proficiency in tracking projects through CRM/Project Management software (e.g., Salesforce) and managing spreadsheet-based invoicing.