Senior Project Documentation & Information Manager

Acteon Group; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Acteon Group's Intermoor line in Houston is seeking an experienced Project Document Manager to lead document control and information management across projects, ensuring documents are controlled, reviewed, approved, distributed, and archived in line with client and company requirements.

You will administer project records, coordinate inputs across engineering, procurement, operations, quality, and project teams, supervise document controllers, mentor staff, and drive best practices to support

Qualifications

• 10+ years of relevant experience in document control, project services, records management or related fields
• Minimum 3 years of supervisory or management experience
• Experience in offshore, marine, energy, subsea, engineering or EPC/EPCI environments preferred
• Experience developing and implementing document management processes, procedures, and workflows
• Proficiency with electronic document management systems (SharePoint, ShareCat, Aconex, Meridian, ProArc, or similar)
• Excellent communication and relationship-building skills; ability to prioritize and negotiate with stakeholders
• Advanced proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and SharePoint
• Commitment to continuous improvement and process optimization

Responsibilities

• Administer project document management systems and records
• Maintain document registers, transmittals, distribution matrices, and project records
• Ensure documentation is controlled, reviewed, approved, distributed, and archived per requirements
• Coordinate deliverables, reports, procedures, plans, and controlled documents
• Support mobilization and project closeout documentation activities
• Maintain CRM systems and business development records
• Lead document control and information management within the department
• Mentor and develop Document Controllers and project services staff
• Manage resource allocation and workload across projects
• Develop departmental procedures, workflows, templates, and standards
• Conduct audits to ensure compliance with requirements
• Drive continuous improvement in document management and project administration
• Support implementation, administration, and training for document management systems
• Attend project meetings and maintain records
• Promote consistency and best practices across projects

Skills

Document management

Project coordination

Leadership

Communication

Problem solving

Education

Associate's or Bachelor's degree in Business Administration / Information Management / Project Management / Engineering

Tools

SharePoint

ShareCat

Aconex

Meridian

ProArc

Job description

Acteon Group's Intermoor line in Houston is seeking an experienced Project Document Manager to lead document control and information management across projects, ensuring documents are controlled, reviewed, approved, distributed, and archived in line with client and company requirements.

You will administer project records, coordinate inputs across engineering, procurement, operations, quality, and project teams, supervise document controllers, mentor staff, and drive best practices to support