Senior Project Coordinator | Luxury Hospitality PMO Lead

GAP Talent (Pty) Ltd; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

GAP Talent (Pty) Ltd in Miami, FL, is seeking a Senior Project Coordinator to support a diverse portfolio of development, design, guest experience, and operational projects across luxury resort destinations.

You will be the central hub connecting project teams, consultants, and leaders, ensuring projects stay organized, on track, and aligned with company objectives. Occasional travel to luxury resort destinations is expected.

Qualifications

• Bachelor's Degree in Business, Project Management, Hospitality, Construction, Real Estate, or a related field.
• 5-8 years of project coordination, PMO, operations, or portfolio support experience.
• Experience supporting multiple simultaneous projects and senior stakeholders.
• Hospitality, real estate development, construction, design, consulting, or related industries advantageous.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage confidential and commercially sensitive information with discretion.
• Strong written communication skills with the ability to translate complex information into concise executive summaries.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, Teams, and SharePoint.
• Experience with project management platforms such as Smartsheet, Microsoft Project, Asana, Monday.com, or similar.
• PMP or CAPM certification would be an advantage.

Responsibilities

• Maintain and manage portfolio tracking across multiple concurrent projects.
• Coordinate project reporting cycles, executive dashboards, and leadership updates.
• Monitor milestones, deliverables, risks, and dependencies across the portfolio.
• Support project leads with scheduling, documentation, meeting coordination, and follow-up actions.
• Prepare executive-ready reports, presentations, and status updates.
• Track budgets, schedules, benchmarking data, and project performance metrics.
• Coordinate workshops, design reviews, site visits, and leadership presentations.
• Maintain project documentation and version control systems.
• Assist with travel coordination, calendar management, and team administration.
• Drive continuous improvement of PM processes, reporting standards, and tools.

Skills

Project coordination

Stakeholder management

Executive reporting

Attention to detail

Discretion with confidential data

Education

Bachelor's Degree in Business/PM/Related field

PMP or CAPM certification (advantage)

Tools

Microsoft Office (Excel, PowerPoint, Teams, SharePoint)

PM platforms (Smartsheet, MS Project, Asana, Monday.com)

Job description

GAP Talent (Pty) Ltd in Miami, FL, is seeking a Senior Project Coordinator to support a diverse portfolio of development, design, guest experience, and operational projects across luxury resort destinations.

You will be the central hub connecting project teams, consultants, and leaders, ensuring projects stay organized, on track, and aligned with company objectives. Occasional travel to luxury resort destinations is expected.