Senior Project Coordinator

GAP Talent (Pty) Ltd; Miami (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Job summary

GAP Talent (Pty) Ltd in Miami, FL, is seeking a Senior Project Coordinator to support a diverse portfolio of development, design, guest experience, and operational projects across luxury resort destinations.

You will be the central hub connecting project teams, consultants, and leaders, ensuring projects stay organized, on track, and aligned with company objectives. Occasional travel to luxury resort destinations is expected.

Qualifications

• Bachelor's Degree in Business, Project Management, Hospitality, Construction, Real Estate, or a related field.
• 5-8 years of project coordination, PMO, operations, or portfolio support experience.
• Experience supporting multiple simultaneous projects and senior stakeholders.
• Hospitality, real estate development, construction, design, consulting, or related industries advantageous.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage confidential and commercially sensitive information with discretion.
• Strong written communication skills with the ability to translate complex information into concise executive summaries.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, Teams, and SharePoint.
• Experience with project management platforms such as Smartsheet, Microsoft Project, Asana, Monday.com, or similar.
• PMP or CAPM certification would be an advantage.

Responsibilities

• Maintain and manage portfolio tracking across multiple concurrent projects.
• Coordinate project reporting cycles, executive dashboards, and leadership updates.
• Monitor milestones, deliverables, risks, and dependencies across the portfolio.
• Support project leads with scheduling, documentation, meeting coordination, and follow-up actions.
• Prepare executive-ready reports, presentations, and status updates.
• Track budgets, schedules, benchmarking data, and project performance metrics.
• Coordinate workshops, design reviews, site visits, and leadership presentations.
• Maintain project documentation and version control systems.
• Assist with travel coordination, calendar management, and team administration.
• Drive continuous improvement of PM processes, reporting standards, and tools.

Skills

Project coordination

Stakeholder management

Executive reporting

Attention to detail

Discretion with confidential data

Education

Bachelor's Degree in Business/PM/Related field

PMP or CAPM certification (advantage)

Tools

Microsoft Office (Excel, PowerPoint, Teams, SharePoint)

PM platforms (Smartsheet, MS Project, Asana, Monday.com)

Job description

Senior Project Coordinator

Miami, Florida | Occasional travel to luxury resort destinations

Are you an exceptionally organised project professional who thrives in a fast-paced environment with multiple priorities, stakeholders, and high-profile initiatives?

We are partnering with a leading international hospitality and leisure organisation to recruit a Senior Project Coordinator to support a diverse portfolio of development, design, guest experience, and operational improvement projects across a collection of luxury resort destinations.

This is a unique opportunity to work directly with senior leadership, helping to drive visibility, coordination, and reporting across a broad range of strategic initiatives. The successful candidate will be the central hub connecting project teams, consultants, and business leaders, ensuring projects remain organised, on track, and aligned with company objectives.

What You'll Be Doing

• Maintain and manage portfolio tracking across multiple concurrent projects.
• Coordinate project reporting cycles, executive dashboards, and leadership updates.
• Monitor key milestones, deliverables, risks, and dependencies across the portfolio.
• Support project leads with scheduling, documentation, meeting coordination, and follow-up actions.
• Prepare executive-ready reports, presentations, and status updates.
• Track budgets, schedules, benchmarking data, and project performance metrics.
• Coordinate workshops, design reviews, site visits, and leadership presentations.
• Maintain project documentation, records, and version control systems.
• Assist with travel coordination, calendar management, expense tracking, and team administration.
• Drive continuous improvement of project management processes, reporting standards, and team tools.

What We're Looking For

• Bachelor's Degree in Business, Project Management, Hospitality, Construction, Real Estate, or a related field.
• 5-8 years of project coordination, PMO, operations, or portfolio support experience.
• Experience supporting multiple simultaneous projects and senior stakeholders.
• Background in hospitality, real estate development, construction, design, consulting, or related industries is highly advantageous.
• Exceptional organisational skills with strong attention to detail.
• Ability to manage confidential and commercially sensitive information with discretion.
• Strong written communication skills with the ability to translate complex information into concise executive summaries.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint, Teams, and SharePoint.
• Experience with project management platforms such as Smartsheet, Microsoft Project, Asana, Monday.com, or similar.
• PMP or CAPM certification would be an advantage.

The Ideal Candidate

You are proactive, highly professional, and comfortable working independently with minimal supervision. You enjoy bringing structure to complexity, following up on actions, and ensuring nothing falls through the cracks. You can confidently engage with executives, consultants, and project teams while maintaining a service-oriented and collaborative approach.

Why Consider This Opportunity?

• Opportunity to work on impactful hospitality and development projects.
• Exposure to executive leadership and strategic business initiatives.
• Diverse and dynamic portfolio spanning development, design, operations, and guest experience.
• International exposure with occasional travel to resort destinations.
• Competitive salary and comprehensive benefits package.