Senior Project Coordinator | ESOP-Driven Team Lead

Kaizen Lab Inc.; Springfield (MO); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

ESOP

Job summary

OWN, Inc. in Springfield, MO is seeking a Senior Project Coordinator to join our team. You will lead group-level coordination for project teams, ensure documentation, billing, and scheduling are organized, and support cross-department collaboration to meet deadlines.

You will mentor Project Coordinators, coordinate with Operations, and assist with bid processes and client communications. A strong emphasis on process improvement and accurate record-keeping supports our ESOP-driven, employee-owned

Qualifications

• 2 years of administrative or coordination experience in project-based environments.
• Excellent computer skills, including experience with Google Suite.
• Ability to manage competing priorities with strong time management and follow-through.
• Comfortable working across departments or supporting multiple leaders/projects at once.
• Strong customer service skills when interacting with internal and external partners.

Responsibilities

• Lead group-level coordination for assigned project teams, ensuring documentation, billing, and scheduling are organized and completed accurately.
• Work with Division Leader on process improvement efforts.
• Manage Project Coordinators, overseeing task assignments, workload balance, and performance quality.
• Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.
• Coordinate with Operations for project setup, including creation of project numbers and data entry in Deltek and related systems.
• Oversee preparation and processing of submittals, invoices, and project deliverables to meet deadlines.
• Support financial tracking, billing, and AR coordination across multiple active projects.
• Ensure internal systems and project tracking tools are maintained and up to date.
• Review and support bid processes, contracts, permits, and funding documentation for accuracy.
• Communicate effectively with clients, agencies, and project teams for timely responses.
• Provide training, mentorship, and technical guidance to Project Coordinators.
• Collaborate with the Lead Coordinator on division-wide process improvements and standardization.
• Support leaders and project managers with proposal preparation, interviews, and client-facing materials.
• Project research & site development coordination.

Skills

Time management

Customer service

Cross-department collaboration

Administrative coordination

Education

High School Diploma or Equivalent

Associates or Bachelor's degree preferred

Tools

Google Suite

Job description

OWN, Inc. in Springfield, MO is seeking a Senior Project Coordinator to join our team. You will lead group-level coordination for project teams, ensure documentation, billing, and scheduling are organized, and support cross-department collaboration to meet deadlines.

You will mentor Project Coordinators, coordinate with Operations, and assist with bid processes and client communications. A strong emphasis on process improvement and accurate record-keeping supports our ESOP-driven, employee-owned