Senior Project Coordinator — ESOP-Driven Leader

Own,-Inc.; Springfield (MO); On-site; USD 55,000 - 75,000; Full time

Job summary

OWN, Inc. is seeking a Senior Project Coordinator to join our Springfield, MO team.

The role coordinates ongoing client projects through a range of clerical and administrative duties, ensuring documentation, billing, and scheduling are timely and accurate. The ideal candidate will have 2+ years in administrative or coordination roles, be proficient with Google Suite, and excel at prioritizing across multiple projects while delivering excellent client service.

Qualifications

• High School Diploma or Equivalent; associates or bachelors degree preferred.
• 2 years of administrative or coordination experience in project-based or professional services environments.
• Excellent computer skills, including experience with Google Suite.
• Ability to manage competing priorities with strong time management and follow-through.
• Comfortable working across departments or supporting multiple leaders/projects at once.
• Strong customer service skills when interacting with internal and external partners.

Responsibilities

• Lead group-level coordination for assigned project teams, ensuring project documentation, billing, and scheduling are organized and completed accurately.
• Works with Division Leader on process improvement efforts.
• Manage Project Coordinators, overseeing task assignments, workload balance, and performance quality.
• Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.
• Coordinate with the Operations team for project setup, including creation of project numbers, folders, and data entry in Deltek and related systems.
• Oversee preparation and processing of submittals, invoices, and project deliverables to meet deadlines.
• Support financial tracking, billing, and AR coordination across multiple active projects.
• Ensure internal systems, project tracking tools, and digital records are consistently maintained and up to date.
• Review and support bid processes, contracts, permits, and funding documentation for accuracy and completeness.
• Communicate effectively with clients, agencies, and project teams to ensure smooth coordination and timely responses.
• Provide training, mentorship, and technical guidance to Project Coordinators within the group.
• Collaborate with the Lead Coordinator on division-wide process improvements, consistency, and standardization
• Support leaders and project managers with proposal preparation, interviews, and client-facing materials
• Project Research & site development coordination

Skills

Time management

Customer service

Cross-department coordination

Communication skills

Leadership support

Education

High School Diploma or Equivalent

Associates or Bachelor's degree preferred

Tools

Google Suite

Job description

OWN, Inc. is seeking a Senior Project Coordinator to join our Springfield, MO team.

The role coordinates ongoing client projects through a range of clerical and administrative duties, ensuring documentation, billing, and scheduling are timely and accurate. The ideal candidate will have 2+ years in administrative or coordination roles, be proficient with Google Suite, and excel at prioritizing across multiple projects while delivering excellent client service.