Senior Project Coordinator ESOP-Driven Team Lead

OWN, Inc.; Springfield (MO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP

Job summary

OWN, Inc. is seeking a Senior Project Coordinator to join our Springfield, MO team. The role involves leading group-level coordination for project teams, ensuring documentation, billing, and scheduling are organized and accurate, and collaborating with leaders on process improvements.

You will manage coordinators, oversee task assignments, track financials, and support bid processes while maintaining digital records and client communications across multiple active projects.

Qualifications

• High School Diploma or Equivalent; associates or bachelor’s degree preferred.
• 2 years of administrative or coordination experience in project-based or professional services environments.
• Excellent computer skills, including experience with Google Suite.
• Ability to manage competing priorities with strong time management and follow-through.
• Comfortable working across departments or supporting multiple leaders/projects at once.
• Strong customer service skills when interacting with internal and external partners.

Responsibilities

• Lead group-level coordination for assigned project teams, ensuring project documentation, billing, and scheduling are organized and completed accurately.
• Work with Division Leader on process improvement efforts.
• Manage Project Coordinators, overseeing task assignments, workload balance, and performance quality.
• Attend Group and Team Leader meetings to stay aligned on project priorities and firm initiatives.
• Coordinate with the Operations team for project setup, including creation of project numbers, folders, and data entry in Deltek and related systems.
• Oversee preparation and processing of submittals, invoices, and project deliverables to meet deadlines.
• Support financial tracking, billing, and AR coordination across multiple active projects.
• Ensure internal systems, project tracking tools, and digital records are consistently maintained and up to date.
• Review and support bid processes, contracts, permits, and funding documentation for accuracy and completeness.
• Communicate effectively with clients, agencies, and project teams to ensure smooth coordination and timely responses.
• Provide training, mentorship, and technical guidance to Project Coordinators within the group.
• Collaborate with the Lead Coordinator on division-wide process improvements, consistency, and standardization.
• Support leaders and project managers with proposal preparation, interviews, and client-facing materials.
• Project Research & site development coordination.

Job description

OWN, Inc. is seeking a Senior Project Coordinator to join our Springfield, MO team. The role involves leading group-level coordination for project teams, ensuring documentation, billing, and scheduling are organized and accurate, and collaborating with leaders on process improvements.

You will manage coordinators, oversee task assignments, track financials, and support bid processes while maintaining digital records and client communications across multiple active projects.