Project Coordinator

OWN, Inc.; Lowell (AR); On-site; USD 42,000 - 64,000; Full time

Job summary

OWN, Inc. in Lowell, AR is seeking a Project Coordinator to support our client projects through organization, communication, and meticulous administration.

Our engineers, surveyors, and field teams collaborate across civil, land, and infrastructure projects nationwide from Missouri, Kansas, and Arkansas. You will assist with project finance tracking, billing, submittals, permits, and documentation, coordinating with internal teams and external partners to keep projects on schedule.

Qualifications

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Google Suite or related software.
• Excellent organizational skills and attention to detail.
• Able to handle multiple tasks and projects concurrently.
• Ability to work effectively in a team in a high-volume, deadline-driven environment.
• Ability to work independently with little supervision.
• Valid driver's license and clean driving record.
• Ability to lift 25 pounds.

Responsibilities

• Deliver the OWN Experience by focusing on Clients, OWNers, Safety, Quality, and Financial Health.
• Assist with project financial tracking and reporting to ensure accuracy and timeliness.
• Support billing processes, including AR follow-up and reconciliation.
• Maintain project information and data entry in accordance with OWN standards and SOPs.
• Create and organize project numbers, job folders, and shared drive directories.
• Provide administrative support for project documentation, filing, and records management.
• Print, compile, and distribute plans, specifications, and other project documents.
• Support the bid process, including ITBs, plan room postings, and proposal coordination.
• Assist with contract preparation, delivery, follow up, and execution.
• Coordinate funding documentation and assist with compliance tracking.
• Review submittals and maintain documentation in accordance with project requirements.
• Support permitting efforts, including preparation and submittal of permit applications.
• Assist with land disturbance, erosion control, and SWPPP documentation and coordination.
• Provide administrative and logistical support for project leaders on assigned projects.
• Communicate and coordinate with internal and external project teams, consultants, and contractors.
• Support city, agency, utility, and client communication to ensure smooth project communication.
• Municipal code and due diligence research
• Schedule and organize meetings, site visits, and project updates as needed.
• Prepare agendas and documentation for attendance at any meetings, site visits, etc and compiling detailed notes of these discussions.
• Prepare and assist with materials for client interviews, proposals, and Statements of Qualifications (SOQs).
• Support project leaders in organizing, scheduling, and documenting project milestones to ensure timely delivery to the client.
• Maintain proactive communication with internal and external stakeholders to ensure project alignment.
• Other duties as assigned

Skills

Excellent communication

Organizational skills

Teamwork

Independent work

Attention to detail

Google Suite proficiency

Multitasking

Travel flexibility

Education

High School Diploma or equivalent

Associates or bachelor's degree preferred

Tools

Google Suite

Job description

OWN, Inc. is an engineering firm that believes in the power of employee-ownership. Our talented team builds futures while helping shape the built environment across the country from our offices in Missouri, Kansas, and Arkansas. We serve the Private Development and Public Infrastructure markets with core offerings of Civil Engineering, Land Surveying, and Field Services. No matter the project or scope, our clients enjoy problem-solving and service that goes beyond the expected.

We are looking for a Project Coordinator to join our Lowell, AR team.

The Project Coordinator communicates and coordinates the ongoing client projects by performing a variety of clerical and administrative tasks.

Responsibilities

• Deliver the OWN Experience every day by focusing on what drives our success—Clients, OWNers, Safety, Quality, and Financial Health.
• Assist with project financial tracking and reporting to ensure accuracy and timeliness.
• Support billing processes, including AR follow-up and reconciliation.
• Maintain project information and data entry in accordance with OWN standards and SOPs.
• Create and organize project numbers, job folders, and shared drive directories.
• Provide administrative support for project documentation, filing, and records management.
• Print, compile, and distribute plans, specifications, and other project documents.
• Support the bid process, including invitations to bid (ITBs), plan room postings, and proposal coordination.
• Assist with contract preparation, delivery, follow up, and execution.
• Coordinate funding documentation and assist with compliance tracking.
• Review submittals and maintain documentation in accordance with project requirements.
• Support permitting efforts, including preparation and submittal of permit applications.
• Assist with land disturbance, erosion control, and SWPPP documentation and coordination.
• Provide administrative and logistical support for project leaders on assigned projects.
• Communicate and coordinate with internal and external project teams, consultants, and contractors.
• Support city, agency, utility, and client communication to ensure smooth project communication.
• Municipal code and due diligence research
• Schedule and organize meetings, site visits, and project updates as needed.
• Prepare agendas and documentation for attendance at any meetings, site visits, etc and compiling detailed notes of these discussions.
• Prepare and assist with materials for client interviews, proposals, and Statements of Qualifications (SOQs).
• Support project leaders in organizing, scheduling, and documenting project milestones to ensure timely delivery to the client.
• Maintain proactive communication with internal and external stakeholders to ensure project alignment.
• Other duties as assigned

Requirements

• High School Diploma or Equivalent, associates or bachelors degree preferred.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Google Suite or related software.
• Excellent organizational skills and attention to detail.
• Able to handle multiple tasks and projects concurrently.
• Ability to work effectively in a team and thrive in a high-volume, deadline-driven work environment.
• Ability to work independently with little supervision.
• Capable of occasional travel to project sites, conferences, meetings, and other company locations.
• Valid driver's license and clean driving record.
• Ability to lift 25 pounds.

When you join us, you can find your OWN way through:

• Community. Giving of time, treasures, and talents to fulfill personal passions and show up in your community.
• Empowerment. Our employees are given full reign and the trust to make decisions in the best interest of their clients and teams.
• Flexibility. The freedom to be a professional. The freedom to be a person.
• ESOP. Our Employee Stock Ownership Plan (ESOP) is owned 100% by employees – equitably, a fact most employee-owned firms can’t claim.
• Having fun. Laughing, jokes, high fives, celebrations – we take our work seriously but not ourselves.
• Teamwork. A sense of belonging, learning from those around you, and feeling like you’re on the winning team.

It is the policy of OWN, Inc. to provide equal employment opportunities to all persons without regard to their race, age, color, physical handicap or disability, military service record, religion, sex, national origin or any other categorization protected by law, and to promote the full realization of equal employment opportunity through a positive continuing program.