Senior Project Coordinator — Broadcast & Events Ops

ARES Corporation; Houston (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

ESOP

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES Corporation seeks a highly organized Project Coordinator III to support the eMITS Broadcast Production Manager and EPIC Manager in coordinating enterprise broadcast production and events for NASA.

The role serves as the central admin resource, managing meetings, schedules, action items, reporting, travel, purchasing, property, and fleet to ensure timely execution of outputs. Strong communication and multitasking are essential.

Qualifications

• BA/BS in General Business or Communications required.
• Minimum 5 years of project coordination, admin support, or related ops experience.
• Experience supporting managers or leadership teams in fast-paced environments.

Responsibilities

• Provide day-to-day administrative and project coordination support to the eMITS Broadcast Production Manager and EPIC Manager.
• Schedule and coordinate meetings; manage invitations, agendas, logistics, and follow-up activities.
• Capture detailed notes, track actions, and ensure tasks are completed as assigned.
• Assist with calendars, project schedules, staffing coordination, and other admin needs.
• Organize project documentation, trackers, schedules, and records for leadership use.
• Prepare presentations, reports, and briefing materials for leadership communications.
• Support monthly eMITS contract reporting with metrics and staffing information.
• Coordinate NASA badging process for vendors and external personnel.
• Coordinate travel requests, authorizations, and expense documentation.

Skills

Organization

Meeting coordination

MS Office 365

Communication

Documentation

Independent work

Education

BA/BS in General Business or Communications

Tools

Microsoft Office 365

SharePoint

Box

Job description

ARES Corporation seeks a highly organized Project Coordinator III to support the eMITS Broadcast Production Manager and EPIC Manager in coordinating enterprise broadcast production and events for NASA.

The role serves as the central admin resource, managing meetings, schedules, action items, reporting, travel, purchasing, property, and fleet to ensure timely execution of outputs. Strong communication and multitasking are essential.