Senior Project Coordinator – Broadcast & Events (Hybrid)

ADP, Inc.; Washington (District of Columbia); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

HSA/FSA Accounts

Life & Disability Insurance

Critical Illness & Accident Insurance

ESOP

401(k) Plan

Paid Time Off & Holidays

Job summary

ARES seeks a Project Coordinator III to support the eMITS Broadcast Production Manager and EPIC Manager for NASA-sponsored productions and events. You will coordinate meetings, track actions, organize documentation, and assist with reporting and travel logistics.

The ideal candidate is detail-oriented, able to manage multiple priorities, and works well with leadership, customers, vendors, and internal teams. This role can involve onsite, hybrid, or remote elements depending on project needs.

Qualifications

• BA/BS in General Business or Communications.
• Minimum 5 years of experience in project coordination, administrative support, business operations, logistics, or a related role.
• Demonstrated ability to support managers or leadership teams in a fast-paced environment.
• Excellent organizational skills with the ability to manage multiple deadlines and priorities.

Responsibilities

• Provide day-to-day administrative and project coordination support to the eMITS Broadcast Production Manager and EPIC Manager.
• Schedule and coordinate meetings, including managing invitations, agendas, meeting logistics, and follow-up activities.
• Attend meetings, capture detailed notes, document decisions, and maintain action-item trackers.
• Assist leadership with calendars, project schedules, deadlines, staffing coordination, and other administrative needs.
• Organize and maintain project documentation, shared files, trackers, schedules, and records.
• Assist with preparation and coordination of presentations, reports, spreadsheets, briefing materials, and leadership communications.
• Assist with monthly eMITS contract reporting by collecting, organizing, and consolidating inputs.
• Support the preparation and organization of documentation for reviews.
• Assist leadership with logistical planning for productions and events, including transportation and equipment movement.
• Maintain awareness of upcoming productions to identify administrative or logistical requirements.
• Coordinate NASA badging process for vendors and external personnel.

Skills

Project coordination

Administrative support

Meeting coordination

MS Office 365

Communication

Record keeping

Education

BA/BS in General Business or Communications

Tools

SharePoint

Box

OneDrive

Teams

Outlook

Microsoft Office 365

Job description

ARES seeks a Project Coordinator III to support the eMITS Broadcast Production Manager and EPIC Manager for NASA-sponsored productions and events. You will coordinate meetings, track actions, organize documentation, and assist with reporting and travel logistics.

The ideal candidate is detail-oriented, able to manage multiple priorities, and works well with leadership, customers, vendors, and internal teams. This role can involve onsite, hybrid, or remote elements depending on project needs.