Senior Project Coordinator

Contovo; Texas; On-site; USD 65,000 - 90,000; Full time

Job summary

Contovo, a Dallas-based general contractor, seeks a Senior Project Coordinator to own the workflow between Operations and Accounting across multiple active sites. This newly created role reports to the Director of Operations and ensures complete packages, timely billing, and accurate project data.

The ideal candidate has 4+ years in project coordination or construction accounting, strong AIA billing experience, and CMiC ERP proficiency.

Qualifications

• 4+ years as a Project Coordinator, project administration or construction accounting.
• Hands-on experience with AIA billing, sub pay apps, lien waivers, job costing and change order administration.
• Construction ERP experience (CMiC strongly preferred; ERP or Bluebeam rollout experience a plus).
• Strong Excel, Word and Outlook skills.
• Bachelor’s degree in construction management, business, accounting or finance preferred.

Responsibilities

• Own project admin across multiple sites: subcontracts, POs, change orders, pay apps, compliance documents, signatures and closeout.
• Check every package for completeness and ensure nothing incomplete reaches Accounting.
• Run the monthly billing cycle with PMs and Accounting: owner pay apps, sub billing, retainage and backup.
• Help PMs keep commitments, change orders, SOVs and job-cost coding current.
• Take subcontracts, POs and change orders through to execution in DocuSign and filing.
• Act as a key user on the construction ERP, supporting rollout, user training, data integrity, SOPs and checklists.
• Support final billing, retainage release and project closeout.

Skills

AIA billing

Sub pay apps

Lien waivers

Job costing

Change order administration

Excel

Word

Outlook

Highly organized

Education

Bachelor’s degree in construction management, business, accounting or finance

Tools

CMiC

Bluebeam

ERP rollout experience

Job description

Contovo is partnered with an established Dallas-based general contractor delivering multifamily and commercial projects across Texas to hire a Senior Project Coordinator.

This is a newly created role. As project volume has grown, the business needs an experienced coordinator to own the workflow between Operations and Accounting.

The Role

You’ll report directly to the Director of Operations and sit between the PMs, APMs and field teams on one side and Accounting on the other. You’ll keep packages complete, billing on time and project data accurate across multiple active sites.

This role is built for a career coordinator. If you want to grow in coordination long term rather than move into project management, this is a seat designed for you.

What You’ll Do

• Own project admin across multiple sites: subcontracts, POs, change orders, pay apps, compliance documents, signatures and closeout
• Check every package for completeness and make sure nothing incomplete reaches Accounting
• Run the monthly billing cycle with PMs and Accounting: owner pay apps, sub billing, retainage, lien waivers and backup
• Help PMs keep commitments, change orders, SOVs and job-cost coding current
• Take subcontracts, POs and change orders through to execution in DocuSign and filing
• Act as a key user on the company’s construction ERP, supporting the rollout, user training, data integrity, SOPs and checklists
• Support final billing, retainage release and project closeout

What You’ll Bring

• 4+ years as a Project Coordinator, or in project administration or construction accounting
• Hands-on experience with AIA billing, sub pay apps, lien waivers, job costing and change order administration
• Construction ERP experience (CMiC strongly preferred; ERP or Bluebeam rollout experience a plus)
• Strong Excel, Word and Outlook skills
• Highly organized, with a sense of urgency and the ability to handle a high volume of work
• Bachelor’s degree in construction management, business, accounting or finance preferred

What’s on Offer

Office-based Monday to Friday, with occasional site visits. Local candidates are preferred. Relocators will be considered.