Senior Project Coordinator

WSP USA; Asheville (NC); On-site; USD 75,000 - 100,000; Full time

Job summary

WSP USA in North Carolina seeks a Senior Project Coordinator to support our Earth & Environment Team. You will provide proactive project controls, reporting, and coordination throughout the project lifecycle, interfacing with PMs, finance teams, and leadership to drive timely decisions.

Responsibilities include budget setup, forecast updates, risk and variance analysis, and ensuring accurate financial visibility. Strong Excel skills and effective communication are essential.

Qualifications

• 5 years of experience in project controls or project finance.
• Experience coordinating with PMs, finance, and operations.
• Advanced proficiency with Microsoft Excel.

Responsibilities

• Support project setup, budget controls, and forecast updates.
• Coordinate with PMs, PFA, PFO, and leadership on reporting.
• Prepare budget status updates and variance explanations.
• Maintain project documentation and closeout activities.
• Ensure timely invoicing and accounts receivable support.
• Help keep Days Sales Outstanding (DSO) low on projects.

Skills

Project controls

Budgeting

Forecasting

Reporting

Stakeholder coordination

Excel

Communication

Tools

Oracle Horizon

ERP systems

MS Office

Job description

WSP is currently initiating a search for a Senior Project Coordinator to support our North Carolina Teams. Be involved in projects with our Earth & Environment Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

Job Overview:

Provide proactive project controls, coordination, and reporting support to Project Managers throughout the project lifecycle, including project setup, monthly project reviews, Oracle Horizon-related activities, budget controls, forecasting support, and project performance reporting. Serve as a liaison between Project Managers, Project Financial Analysts, Project Financial Operations, and upper management to support timely communication, issue resolution, financial visibility, and alignment on project priorities. Anticipate project needs, identify risks and variances, and help drive informed decision-making through accurate project controls and reporting.

Your Impact

• Integration

• Support the Project Manager with project setup activities, including coordination of project structure, work breakdown structure, budget setup, cost coding, governance requirements, and required financial or operational workflows.

• Serve as a liaison between the Project Manager, Project Financial Analyst (PFA), Project Financial Operations (PFO) team, and upper management to support timely communication, issue resolution, project performance visibility, and alignment on project financial and operational priorities.

• Coordinate project-related activities with PFA and PFO teams, including Oracle Horizon updates, project financial data validation, budget controls, forecast support, and follow-up on financial or operational action items.

• Coordinate project closeout, including archiving project documentation and compiling lessons learned, client feedback, sub-consultant evaluations, and project experience profiles.

• Cost

• Support project budget setup, maintenance, cost tracking, expenditure monitoring, and budget control activities in coordination with the Project Manager, PFA, and PFO teams.

• Support Project Managers with project forecasting related to cost control.

• Support Oracle Horizon-related project controls activities, including project setup validation, budget maintenance, forecast updates, reporting coordination, and resolution of project financial data issues in partnership with the PFA and PFO teams.

• Prepare budget status updates, variance explanations, forecast summaries, and escalation items for review by Project Managers and upper management.

• Interface with the accounting team to ensure compliance with client invoicing requirements, support invoice preparation, and assist with timely payment facilitation.

• Follow up and meet with the client's accounting team to support a smooth accounts receivable cycle.

• Maintain a strong focus on keeping Days Sales Outstanding (DSO) low on each project.

• Project Documentation

• Maintain project documentation, records, and supporting materials related to budget, forecast, change management, project review outcomes, and key financial or operational decisions.

• Coordinate and support monthly project reviews by gathering project performance data, validating budget and forecast information, preparing review materials, tracking action items, and following up with the Project Manager, PFA, PFO, and leadership stakeholders.

• Prepare concise project performance updates, budget summaries, variance explanations, and escalation items to support leadership decision-making.

• Perform additional responsibilities as required by business needs.

Who You Are

Required Qualifications

• 5 years of experience in project controls, project finance, accounting, cost management, forecasting, scheduling, or project management support, preferably in a consulting, engineering, construction, or professional services environment.

• Working knowledge of project controls principles, including cost control, budget tracking, forecasting, scheduling, change management, risk management, and project performance reporting.

• Experience coordinating with Project Managers, finance, accounting, or project financial operations teams to support project setup, monthly project reviews, budget validation, invoicing, forecasting, accounts receivable, and financial reporting.

• Ability to prepare clear project performance summaries, variance explanations, budget updates, and escalation materials for Project Managers and leadership stakeholders.

• High attention to detail with the ability to validate project financial data, identify discrepancies, and follow through on corrections.

• Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.

• Strong verbal and written communication, stakeholder coordination, organization, and problem‑solving skills.

• Ability to adapt to changing priorities while maintaining accuracy, quality, and client service.

• Exercise responsible and ethical decision‑making regarding company funds, resources, and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.

Preferred Qualifications

• Experience with Oracle Horizon or similar enterprise project financial management, ERP, or project controls systems.

• Demonstrated ability to proactively identify process improvement opportunities and implement solutions that enhance project performance.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.