Senior Coordinator, Project Accounting

SupportFinity™; Portland (OR); On-site; USD 49,000 - 84,040; Full time

Benefits offered by this job

Medical, dental, vision

Disability and life insurance

Retirement savings

Paid sick leave

Paid vacation and parental leave

Paid time off for bereavement, voting,

Naturalization proceedings leave

Job summary

WSP USA is seeking a Senior Coordinator, Project Accounting to provide professional support to project teams across our U.S. offices.

This role reviews project charges for accuracy, handles cost transfers, updates funding, manages budgets, and ensures data current in Oracle, with QA/QC on invoices and contract compliance. You will partner with Project Accountants and Managers on cost allocation, respond to routine questions, set up and close project accounts, assist with billings, and maintain

Qualifications

• High School Diploma or GED required.
• 5+ years in Accounting, Billing, AR/AP.
• Analytical mindset with independent judgment.
• Strong organizational and communication skills.
• Experience with Microsoft Office and accounting software.

Responsibilities

• Collaborate with Project Accountants and Managers on cost and revenue tracking.
• Set up and close-out project accounts in Oracle.
• Assist with reconciling payables and receivables to project budgets.
• Review contract revenue and billing events.
• Support data entry and document processing for expenditures.
• Prepare variance reports and support project financial performance.
• Remain current in latest project accounting principles and procedures.

Skills

Analytical mindset

Strong attention to detail

Communication skills

Data entry

Microsoft Office

Education

High School Diploma or GED

Tools

Oracle

Microsoft Excel

Microsoft Word

Accounting software

Job description

This Opportunity

WSP is currently initiating a search for a Senior Coordinator, Project Accounting. The candidate may work out of any WSP US office.

Job Description

Provides basic level professional support to a project team and/or other Project Accountants, assisting with reviewing project charges for accuracy, cost transfers, updating funding as needed, project budgets, and ensuring that all project data is current. Generates accurate and concise documentation regarding infrastructure/transportation/professional services projects within Oracle, providing pre-billing information for project manager and/or project accountant review, and are accountable for reviewing and providing QA/QC on invoices and ensuring compliance with the contract. Ensures that responsibilities are delivered and adhered to with a level of quality that meets or exceeds acceptable industry standards, supporting the delivery of future-ready solutions to clients.

Your Impact

• Partner with other Project Accountants and Project Managers to perform project accounting support functions under general supervision related to the collection, recording, and allocation of project costs and revenue; profit and loss calculations, budget vs. actual cost, and assisting with providing project financial performance and profitability to project/program management.
• Respond to routine questions regarding the activities described above.
• Under general supervision, create, set-up, and/or close-out project accounts in Oracle, assisting with reconciling overall project payables and receivables to project budgets.
• Perform basic accounting tasks related to managing project contract revenue, billing events, billing transaction exceptions, reporting, and updating budgets as needed when contract modifications or budget changes arise.
• Assist project accountants and project teams in resolving data entry problems; facilitate processing of documents and expenditures.
• Under the direction of a project accountant, revise invoices and make appropriate adjustments to project expenditures such as splits or transfers and perform Oracle maintenance to include bill rate adjustments.
• Maintain quality control standards and procedures for generating accurate and precise project-related financial records using Oracle, spreadsheets, and software.
• For assigned projects, apply learned accounting expertise relating to project resources, labor and expenses, investigating project variances and submitting variance reports to management.
• Assist with verifying contract and change order characteristics, including reading and interpreting contract language, method of compensation, modifications, purchase orders, and subcontract/consultant terms.
• Assist with ensuring draft invoices from subcontractors and/or billing are accurate based on the contract requirements; and, under general supervision, obtain Project Manager documentation, approvals, and signatures prior to working submitting the invoice to the client.
• On assigned projects, identify and record unpaid contract billings, following up on any delinquent accounts receivable and/or unbilled costs.
• Respond to requests for more detail from clients, investigate all project expenses not billed to clients.
• Attend project-related meetings regarding the current status of project financials, problem projects and following up on any identified actions as discussed.
• Remain current in latest project accounting principles, processes, and subject matter.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct, and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business needs.

Required Qualifications

• High School Diploma or GED.
• At least 5 years business experience, preferably in Accounting, Billing, Accounts Receivable, or Accounts Payable.
• Basic ability in accounting principles, practices, and methods and their application to project work-related issues.
• Possess an analytical mindset with an ability to exercise sound independent judgement in evaluating situations and making decisions with financial implications to the company.
• Capable organizational and communication skills, strong attention to detail.
• Capable self-leadership with attention to detail, accuracy, multi-tasking, and prioritization of responsibilities in a dynamic work environment.
• Ability to work independently with minimal supervision, as well as part of a team to meet business objectives.
• Data entry skills and very strong attention to detail.
• Experience with Microsoft Office (Excel and Word).
• Familiarity with accounting and bookkeeping software.

Preferred Qualifications

• Familiarity with Oracle preferred (but not required).

WSP Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career.

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Compensation

Expected Salary (all locations): $49,000 - $84,040

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Expected Salary (Colorado only): $49,000 - $78,870

WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of Colorado, based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.