Project Controls Coordinator

WSP in the U.S.; Dallas (TX); On-site; USD 70,000 - 95,000; Full time

Job summary

WSP is seeking a Project Controls Coordinator to join the Project Controls team on major projects. The role will be located in one of our U.S. locations, Dallas or Tulsa, and will support cost control, budgeting, and reporting initiatives.

The candidate will collaborate with Project Managers, Finance, and stakeholders to ensure data integrity, timely updates, and effective decision-making. Strong Excel skills and experience with project controls systems are essential.

Qualifications

• Bachelor’s degree in Business, Finance, Accounting, Engineering, or related field.
• 1–3 years of experience supporting project controls, cost controls, project coordination, administration, management, or related functions on capital projects.
• Experience with document management or project records, registers, and checklists to completion.
• Foundational understanding of budgeting, forecasting, cost tracking, and variance analysis.
• Experience with ERP/PMIS systems; familiarity with EcoSys, SAP, Procore, e-Builder, Primavera P6, or MS Project.
• Proficiency in Microsoft Excel and other Office applications; strong analytical skills.

Responsibilities

• Maintain budgets, forecasts, commitments, actual costs, accruals, and financial data in project controls systems.
• Coordinate with project teams, contractors, and stakeholders to collect updates and ensure data is current and recorded.
• Assist with monthly cost tracking, forecast updates, variance analysis, accruals, and project reporting.
• Prepare and distribute project status reports, dashboards, and financial summaries for decision-making.
• Monitor data quality, identify discrepancies, and resolve data issues with project teams.
• Support project setup activities including work orders, charge codes, document management, and configuration of project controls systems.
• Maintain project document controls, registers, revision status, distribution, and filing; support task tracking and checklists.
• Facilitate communication between Project Managers, Project Controls, Finance, and other stakeholders to align on status, costs, forecasts, and deliverables.
• Assist with change management, invoice tracking, commitment management, and project closeout processes.

Skills

Project controls

Cost controls

Project coordination

Data analysis

Excel

Stakeholder communication

Education

Bachelor’s degree in Business/Finance/Engineering/Construction Management or related field

Tools

EcoSys

SAP

Procore

e-Builder

Primavera P6

Microsoft Project

Job description

This Opportunity

WSP is seeking a Project Controls Coordinator to join their Project Controls team supporting major projects. This individual will be located in one of our WSP locations in either Tulsa OK or Dallas TX.

Job Description

WSP is seeking a Project Controls Coordinator to join their Project Controls team supporting major projects. This individual will be located in one of our WSP locations in either Tulsa OK or Dallas TX.

Your Impact

• Support Project Managers in maintaining accurate project budgets, forecasts, commitments, actual costs, accruals, and financial data within project controls and financial systems.
• Coordinate with project teams, contractors, and stakeholders to collect project updates and ensure cost, schedule, and project data is current, complete, and accurately recorded.
• Assist with monthly project controls activities, including cost tracking, forecast updates, variance analysis, accrual collection, and project reporting.
• Prepare and distribute project status reports, dashboards, meeting materials, and financial summaries to support project decision-making.
• Monitor project data quality, identify discrepancies or missing information, and work with project teams to resolve data issues in a timely manner.
• Support project setup activities, including work order creation, charge code administration, project documentation management, and configuration of project controls systems.
• Maintain project document controls, including document registers, revision status, distribution, filing, and records completeness, and support the tracking of tasks, action items, deliverables, due dates, and project checklists through completion.
• Facilitate communication between Project Managers, Project Controls, Finance, and other stakeholders to ensure alignment on project status, costs, forecasts, and key deliverables.
• Assist with change management, invoice tracking, commitment management, project closeout activities, and continuous improvement of project controls processes and reporting tools

Who You Are

Minimum Requirements

• Bachelor's degree in Business, Finance, Accounting, Engineering, Construction Management, Project Management, or a related field. Equivalent combinations of education and experience may be considered.
• 1-3 years of experience supporting project controls, cost controls, project coordination, project administration, project management, or related functions on capital projects.
• Experience with document management or document controls, including maintaining project records and registers and tracking tasks, action items, deliverables, due dates, and checklists to completion.
• Foundational understanding of project cost management principles, including budgeting, forecasting, cost tracking, and variance analysis.
• Experience working with project management, financial, ERP, PMIS, document management, or project controls systems. Familiarity with tools such as EcoSys, SAP, Procore, e-Builder, Primavera P6, or Microsoft Project is preferred.
• Proficiency in Microsoft Excel and Microsoft Office applications, with the ability to organize, analyze, and maintain project data.
• Strong analytical and problem-solving skills, with keen attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to effectively coordinate with Project Managers, project teams, clients, contractors, and stakeholders.
• Experience with Power BI, reporting tools, or data visualization platforms is preferred but not required.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
www.wsp.com
WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.
At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to our team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?
WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.
The selected candidate must be authorized to work in the United States.