Senior Project Compliance Specialist

City of El Paso; El Paso (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

City of El Paso seeks a qualified administrator to oversee contract and regulatory compliance for grant-funded programs and city contracts. The role focuses on ensuring bidding, procurement, and contract conditions meet federal and state requirements.

The position requires a Bachelor’s degree and 3 years of professional administrative experience, with potential Texas driver’s license requirements. Applicants must detail duties in the application form.

Qualifications

• Requires a Bachelor's degree in business/public administration, management, or related field with 3 years of professional administrative support experience.
• Some positions may require a Texas Class 'C' Driver's License or equivalent.
• Experience in contract and regulatory compliance oversight for grant-funded programs.

Responsibilities

• Oversee and review contract documents for competitive bidding and procurement of services.
• Coordinate, schedule and attend pre-construction conferences.
• Oversee contract documents for contract conditions and specifications including labor, materials, equipment, transportation and costs.
• Monitor contractors and enforce compliance to contract provisions including federal regulations, insurance, submittals, apprenticeship provisions, and payment and wage provisions.

Skills

Contract compliance

Regulatory compliance

Education

Bachelor's degree in business/public administration/management

Job description

MOS Code: 62E1G (Airforce), 11Z (Army), 28 (Coast Guard), 7595 (Marine Corps), 8583 (Navy)

Education and Experience

A Bachelor's degree or higher in business or public administration, management, or related field, and three (3) years of professional administrative support experience.

Licenses and Certificates

Some positions may require a Texas Class "C" Driver's License or equivalent from another state.

Under general supervision, serve as a key lead in the oversight and maintenance of contract and regulatory compliance for grant-funded agencies and programs or City contractors.

Monitor, review, coordinate and supervise work involved in contract and regulatory compliance throughout the project.

Involves:

• Oversee and review contract documents for competitive bidding and procurement of services.
• Coordinate, schedule and attend pre-construction conference.
• Oversee and review contract documents for contract conditions and specifications including labor, materials, equipment, transportation and all other costs and expenses.
• Monitor contractors and enforce compliance to contract provisions including federal regulations, insurance requirements, submittal requirements, apprenticeship provisions, and application for payment, wage rates and other provisions, including minority subcontract participation.
• Oversee monitoring of rental rates for housing built with federal funds for compliance with construction grant agreement.
• Oversee and monitor marketing practices of grant recipient landlords for compliance with affirmative marketing grant stipulations.

Involves:

• Monitor and review contract documents for specification of legal requirements, federal procurement guidelines and state regulations.
• Lead and conduct inspections, payroll verification and job-site interviews to assure compliance with established wage scales.
• Oversee investigations on complaints of alleged discriminatory procurement practices, wage and salary disputes.
• Approve recommended appropriate corrective action.

Involves:

• Perform periodic audits on files maintained by staff in preparation for visits by contracting agency.
• Coordinate compilation of files and contracts including verifying that appropriate insurances are in effect and filed accurately.
• Perform on-site review.
• Discuss program performance, inspect facility, review records and check for contract compliance.
• Interview workers at job sites to verify job classification and wages.
• Review and approve reports on findings, concerns and recommendations.
• Ensure follow-up on findings and concerns are conducted.
• Review and approve processing of agency billing.
• Review performance reports and other grant reports.
• Receive, review and approve audit reports and other subrecipient reports.

Involves:

• Respond to requests for information on pertinent regulations, policies and related matters.
• Advise management and contractors on contract compliance regulations.
• Prepare and revise department procedures in response to findings and recommendations made by federal agencies.
• Prepare periodic reports for submission to state and federal funding agencies on finances, environmental protection compliance or other designated category.
• Recommend changes to policies in compliance with changes in laws and regulations.
• Attend City Council or other meetings to represent the department.

Involves:

• Substitute for supervisor or coworkers if necessary to ensure continuity of operations during absences.
• Advise immediate supervisor in a timely manner of situations or issues that have or could lead to deviation from expected results and recommend appropriate solutions or options.

Involves:

• Organize and coordinate workflow.
• Instruct, review, guide and check work.
• Appraise employee performance.
• Provide training and development.
• Enforce personnel rules, regulations, and work and safety standards.
• Counsel, motivate and maintain harmony.
• Interview applicants.
• Recommend hires, termination, transfer, disciplinary action, payroll, leave, merit pay or other employee status changes.

This is an unclassified contract position.

Applicants with foreign diplomas, transcripts, and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.

A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.

To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.