Contract Compliance Specialist

Travis County; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Travis County Health and Human Services (HHS) seeks a Contract Compliance Specialist to oversee contract performance, compliance and obligations. You will serve as a liaison among project managers, department heads, outside agencies and County staff, answering inquiries, tracking renewals and revisions, and maintaining contract databases.

This grant-funded position runs through December 31, 2027, with potential renewal.

Qualifications

• Bachelor's degree and 3 years in Contract Administration, Procurement or Business Administration with complex billing and dealings with multiple outside agencies.
• Experience in contract administration, procurement or related fields; knowledge of policies, rules and regulations.
• Valid Texas Driver's License.

Responsibilities

• Plan and implement a contract compliance program; interpret policies, rules or regulations.
• Review contracts with project managers, department heads and outside agencies; establish monitoring procedures.
• Develop and maintain systems to monitor contracts; manage databases and files.
• Negotiate renewals, amendments and plan changes; resolve audit exceptions.
• Coordinate risk assessments to determine requirements for service and monitoring.
• Monitor complex contract performance through on-site visits and review of fiscal data.

Skills

Contract negotiation

Project coordination

Dispute resolution

Independent judgment

Verbal communication

Written communication

Interacting with outside agencies

Policy interpretation

Education

Bachelor's degree in Construction Management, Business Administration, Procurement, Public Administration or related field

Tools

MS Office

Job description

Travis County Health and Human Services (HHS) serves the community under the guidance of the Commissioners Court. We address community needs through internal and external investments and services. We strive to maximize quality of life for all people in Travis County by protecting vulnerable populations, investing in social and economic well-being, building a shared understanding of our community, and promoting healthy physical, behavioral and environmental living.

The Contract Compliance Specialist performs a variety of administrative duties related to the oversight and monitoring of contracts. Evaluates and monitors complex contract performance, compliance and contractual obligation. Acts as liaison between project managers, department heads, multiple outside agencies, other County staff and the community as required. Responds to inquires regarding contact obligations, renewals or revisions. Analyzes data and prepares reports. Maintains, manages contracts databases and files.

This is a grant funded position with an ending date of December 31, 2027, with/without the possibility of renewal.

Distinguishing Characteristics:

This is a job classification within the Purchasing job family. It is distinguished by level of monitoring contract, as well as the additional experience required.

• Participates in the planning and implementation of a contract compliance program. Interprets policies, rules, codes or regulations.
• Works closely with project managers, department heads, multiple outside agencies, and other County staff to review contracts. Establishes procedures for the monitoring of contract compliance issues, and to ensure their needs and interests are satisfied. Prepares related contract correspondence. Facilitates dispute resolutions between contractors, vendors, consultants and associated County department staff. Attends a variety of meetings to administer contract and communicate contract status and expectations.
• Develops, implements and maintain a system to monitor contracts and agreements. Maintains and manages contracts databases and files.
• Negotiates contract renewals, amendments and plan changes. Resolves audit exceptions.
• Coordinates and conducts the risk assessments to determine requirements for the maximum service and monitoring of the contracts.
• Monitors complex contract performance by conducting on-site visits, and examining complex billings, fiscal data and eligibility determinations for compliance with contract and policies.
• Assists in the development of contracts by proposing terms, conditions and specifications.
• Reviews and investigates non-compliance issues, writes situation summaries, recommends and present solutions. Researches and aids in the resolution of complex contract issues.
• Analyzes data, prepares, distributes and presents project status reports as required for projects managers, department heads, multiple outside agencies, Commissioner's Court, other County staff and the general public.
• Represents Travis County in professional organizations serving on boards and committees as assigned.
• May develop contract administration policies, procedures, standards and plans.
• May recruit for additional resources.
• Performs other job-related duties as assigned.

Education and Experience:

Bachelor's degree in Construction Management, Business Administration, Procurement, Public Administration or a directly related field AND three (3) years of increasingly responsible experience in Contract Administration, Procurement or Business Administration, including complex billing, contract issues and dealing with multiple outside agencies;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

Valid Texas Driver's License.

Knowledge, Skills, and Abilities:

Knowledge of:

• Generally accepted business and accounting practices.
• Contractual law and regulations and community policies, resources and structures.
• Principles and procedures of financial record keeping and reporting.
• Asset management and government debt financing rules and regulation for projects.
• Theory, principles, practices and methods of contract management.
• Principles and procedures of receivable management and file maintenance.
• Computer equipment to include word processing, spreadsheets, databases and related software applications.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Performing contract negotiation, project coordination and litigation of contracts.
• Resolving contract disputes.
• Interacting effectively with all levels of management, employees, multiple outside agencies, and outside contractors.
• Exercising independent judgment under minimal supervision.
• Both verbal and written communication.

Ability to:

• Evaluate contracts and recommend future status.
• Interpret policies, procedures, codes, ordinances and regulations.
• Evaluate fiscal data for conformity and contract requirements.
• Negotiate features of a contract.
• Identify errors and recommend solutions/corrective measures.
• Read, analyze and interpret common technical and professional journals, financial reports and legal documents.
• Respond to common inquiries or complaints from customers, regulatory agencies or members of the professional community.
• Write complex reports and business correspondence.
• Effectively present information to top management and public groups.
• Establish and maintain effective working relationships with representatives of multiple outside agencies, other County employees and officials, and the general public.

Physical requirements include the ability to lift/carry up to 25 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: 8 am - 5 pm, Monday-Friday.

Location: 5325 Airport Blvd., Austin, TX

Department: Health & Human Services

Criminal, Driving, Education, and Employment Background Checks Required.

For updates or questions on this position, contact: [e-mail]

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.