Senior Project Analyst / Site Lead

Vectrona, LLC; Arlington (VA); On-site; USD 80,000 - 120,000; Full time

Job summary

Vectrona, LLC is seeking a Senior Project Analyst/Site Lead to oversee contract operations at the Herbert R. Temple Army National Guard Readiness Center in Arlington, VA. The role includes leading workforce management and quality control while providing executive support to senior Government personnel.

Ideal candidates will possess extensive DoD experience, exceptional organizational skills, and the capability to manage executive taskings efficiently. This position is contingent upon award and requires an active Top Secret clearance.

Qualifications

• 10+ years supporting senior Department of Defense or equivalent organizations.
• 5+ years leading organizational process improvement efforts.
• Proven ability to manage competing deadlines.

Responsibilities

• Serve as primary on-site lead for contract execution.
• Oversee workforce scheduling and performance management.
• Analyze workflows and recommend process improvements.

Skills

Leadership

Communication

Organizational Skills

SharePoint

Task Management

Education

Bachelor’s degree in relevant field

Master’s degree preferred

Tools

Microsoft 365

Executive Tasking System (ETS)

Job description

Status: Full-Time, Contingent Upon Award

Location: Herbert R. Temple Army National Guard Readiness Center (TARC), Arlington, VA (some work at the Pentagon)

Start date: 8 August 2026

Security Clearance: Active Top Secret Clearance Required

Travel: Minimal. Occasional local travel within the National Capital Region and limited CONUS travel may be required to support meetings, training events, or mission requirements.

Background: Vectrona is seeking a Senior Project Analyst / Site Lead to oversee contract operations and provide executive-level staff action support to the National Guard Bureau (NGB) Executive Secretariat (ExecSec). This position serves as the on-site lead responsible for workforce management, quality control, Government coordination, and execution of mission-critical staff action support services. The Site Lead works directly with senior Government personnel to ensure timely processing of executive taskings, correspondence, records management activities, workflow analysis initiatives, and organizational process improvements supporting the Chief, National Guard Bureau (CNGB), Vice Chief, Director of the Joint Staff, and other senior leaders.

The ideal candidate possesses extensive experience supporting senior Department of Defense, Joint Staff, National Guard, or Service Headquarters organizations and demonstrates exceptional leadership, communication, and organizational skills in fast-paced executive environments.

Day-to-Day Responsibilities:

• Serve as the primary on-site lead and Government interface for contract execution, staffing coordination, and service delivery.
• Oversee workforce scheduling, performance management, quality assurance, and employee development activities.
• Manage Executive Tasking System (ETS) operations and monitor task status, suspense compliance, and workflow performance.
• Coordinate executive correspondence, staff actions, information papers, memoranda, briefing packages, and decision-support products.
• Support the routing, tracking, review, and coordination of actions received from DoD, Joint Staff, Army, Air Force, Combatant Commands, and National Guard organizations.
• Analyze organizational workflows and recommend process improvements that increase efficiency, visibility, and accountability.
• Support Action Officer training and provide guidance on staffing procedures, correspondence standards, and task management processes.
• Oversee SharePoint content management, records management activities, document repositories, and organizational knowledge management initiatives.
• Coordinate meetings, working groups, governance activities, and executive engagements involving senior leaders and staff principals.
• Develop metrics, reports, dashboards, and workflow assessments that support leadership decision-making and operational awareness.
• Ensure contract deliverables are completed accurately, professionally, and within required timelines.
• Identify risks, resolve issues, and coordinate corrective actions to maintain mission continuity and customer satisfaction.

Preferred Education/Degree:

• Bachelor’s degree in Business Administration, Public Administration, Organizational Leadership, Government, Communications, Management, or a related field.
• Master’s degree preferred.

Preferred Knowledge, Skills and Qualifications:

• 10+ years supporting senior DoD, Joint Staff, National Guard, Service Headquarters, OSD, or equivalent executive-level organizations.
• 5+ years leading complex staff action, executive correspondence, workflow/task management, or organizational process improvement efforts.
• 5+ years leading personnel, contract operations, quality control, customer coordination, and performance management in a government support environment.
• Strong knowledge of executive secretariat operations, ETS/ETMS-style task management systems, SharePoint, Microsoft 365, records management, and DoD correspondence processes.
• Proven ability to manage competing deadlines, oversee staff performance, resolve workflow issues, and support senior-leader decision cycles.
• PMP preferred.

VECTRONA IS AN EQUAL OPPORTUNITY EMPLOYER AND A DRUG-FREE WORKPLACE.

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position.

All Vectrona employment is contingent upon the individual providing legal proof of identity and authorization to work in the United States and satisfactory background check results.

Employment with Vectrona is "at will" in accordance with Federal/State laws.

Vectrona provides equal employment opportunities (EEO) to all employees and applications for employment. In addition to federal law requirements, Vectrona complies with applicable state and local laws governing nondiscrimination in employment.