Senior Project Administrator

HDR; Irvine (CA); On-site; USD 71,000 - 94,000; Full time

Job summary

HDR—a leading employee-owned company—seeks a Senior Project Administrator to support executive-level project administration, budgets, contracts and reporting. You’ll work cross-functionally with Project Managers and teams to ensure compliance and timely delivery.

Strong document control, organization and discretion are required. Requirements include a Bachelor's degree, 8+ years of related experience, and proficiency with Word, Excel, PowerPoint and Outlook.

Qualifications

• Bachelor's degree required.
• 8+ years related experience.
• Proficiency in Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Handle executive-level and specialized project-related administrative functions.
• Manage project budgets and schedules; track workloads and timelines.
• Coordinate meetings and assist with presentations for project reviews.
• Manage project documents, contracts and insurance matters; ensure QA compliance.

Skills

MS Office

Project administration

Education

Bachelor's degree

Tools

Contract management

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story:' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you’ll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You’ll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn’t just a job, it’s a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Senior Project Administrator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preffered Qualifications

• 5-10 years experience in business development, sales, or other outfacing client development services
• 5-10 years experience in field work, administration or management for construction, craft labor or other relatable fields

Required Qualifications

• Bachelor's degree
• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $71,000 - $94,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location:United States-California-San Diego Other Locations:United States-California-Irvine Industry:Power Schedule:Full-time Employee Status:Regular BusinessClass:Hydropower Engineering Job Posting:Sep 22, 2026

At HDR, we are committed to the principles of employment equity. We are an Affiantative Action and Equal Opportunity Employer (https://www.hdrinc.com/equal-employment-opportunity-employer). We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.