Senior Project Administrator

HDR, Inc.; San Diego (CA); On-site; USD 71,000 - 94,000; Full time

Job summary

HDR, Inc. in San Diego, CA seeks a Senior Project Administrator to support executives and manage complex projects within the Power sector. You will handle diverse administrative tasks, budgets, contracts, and reporting while coordinating meetings and communications with project teams.

The role requires 8+ years of related experience, a Bachelor's degree, and strong MS Office skills. A commitment to HDR’s employee-owned culture is essential. Full-time on-site position with competitive benefits.

Qualifications

• Bachelor's degree is required.
• Minimum of 8 years related experience.
• Proficiency with MS Word, Excel, PowerPoint, and Outlook.
• Active participation in employee-owned culture is a must.

Responsibilities

• Take responsibility for executive-level and specialized project-related administrative and accounting functions.
• Work independently with confidential information.
• Manage multiple complex files and high-level documents and records.
• Compose correspondence and complex reports.
• Manage project insurance matters.
• Monitor quality assurance per company guidelines.
• Handle project documents and files.
• Coordinate meetings and assist with presentations.
• Work with complex contracts and sub-agreements.
• Track project budgets, workloads and schedules.
• Participate in project reviews.
• Interact professionally with clients and executives.
• Collaborate with executives, PMs and project teams.
• Resolve issues relating to administrative project functions.
• Handle client invoicing and collections; ensure contract compliance.
• Oversee administrative project staff as needed.
• Perform other duties as needed.

Skills

Word

Excel

PowerPoint

Outlook

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

We believe electricity powers modern life. As part of our Power sector, you'll help shape how electricity is generated, transmitted and delivered as global energy demands grow. From massive data centers to modernizing transmission systems, our industry-recognized engineers and scientists have been at the forefront of grid transformation for more than a century. You'll work side-by-side with these experts and contribute to reliable, resilient and sustainable power systems, helping communities thrive and industries expand. This isn't just a job, it's a chance to drive infrastructure forward, power innovation and leave your mark on our energy future.

In the role of Senior Project Administrator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preferred Qualifications

• 5-10 years experience in business development, sales, or other outfacing client development services
• 5-10 years experience in field work, administration or management for construction, craft labor or other relatable fields

Required Qualifications

• Bachelor's degree
• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, employee referral bonus and tuition reimbursement. The expected compensation range for this position is $71,000 - $94,000 and depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.)

Primary Location: United States-California-San Diego

Other Locations: United States-California-Irvine

Industry: Power

Schedule: Full-time

Employee Status: Regular

Business Class: Hydropower Engineering

Job Posting: Sep 21, 2026