Senior Project Administrator

HDR, Inc.; Pennington (NJ); On-site; USD 66,000 - 94,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability insurance

Life insurance

Employee assistance program

Paid time away

Parental leave

Paid holidays

Retirement plan

Employee referral bonus

Tuition reimbursement

Job summary

HDR, Inc. is seeking a Senior Project Administrator to support executive‑level and project‑related administrative and accounting functions in a dynamic, employee‑owned culture.

You will manage complex files, prepare reports, track budgets, and assist with meetings and contracts across project teams. With 8+ years of related experience and proficiency in MS Word/Excel/PowerPoint/Outlook, you will help ensure quality and compliance while collaborating with executives and project managers in New

Qualifications

• Bachelor's degree required.
• Minimum of 8 years related experience.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Active participant in our employee-owned culture required.

Responsibilities

• Take responsibility for executive-level and specialized project-related administrative and accounting functions.
• Work independently with sensitive information and maintain confidentiality.
• Manage multiple complex files and high-level documents.
• Prepare and develop correspondence and complex reports.
• Manage project insurance matters and QA guidelines.
• Oversee project documents and follow policies; answer policy questions.
• Organize meetings and assist with presentations; work with contracts and sub‑agreements.
• Track budgets, workloads, and schedules; participate in project reviews; assist PMs and teams.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

Bachelor's degree

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

Watch Our Story: ' https://www.hdrinc.com/our-story'

Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Senior Project Administrator, we'll count on you to:

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Preferred Qualifications

• Local candidates preferred

#LI-AG2

Required Qualifications

• Bachelor's degree
• A minimum of 8 years related experience
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What we believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups

Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Benefits

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes:

• medical
• dental
• vision
• short and long-term disability
• life insurance
• an employee assistance program
• paid time away
• parental leave
• paid holidays
• a retirement savings plan with employer match
• employee referral bonus
• tuition reimbursement

The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) $65,688 - $93,840 per year

Primary Location: United States-New Jersey-Pennington

Industry: Architecture

Schedule: Full-time

Employee Status: Regular

Business Class: Marketing and Admin

Job Posting: Aug 21, 2026