Strategic Project Administrator for Global Impact

HDR; Pennington (NJ); On-site; USD 70,000 - 100,000; Full time

Job summary

HDR is seeking a Senior Project Administrator in Pennington, NJ to manage a wide range of executive-level and specialized project-related administrative and accounting functions. You will work independently, handle sensitive information, and coordinate complex files and reports.

You will also manage project budgets, assist with presentations, navigate contracts, and collaborate with executives and project teams to ensure quality and compliance within an employee-owned culture.

Qualifications

• Bachelor’s degree required.
• Minimum of 8 years related experience.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Take responsibility for a wide variety of executive-level and specialized project-related administrative and accounting functions
• Work independently and exercise considerable discretion with sensitive and confidential information
• Manage multiple complex paper and electronic files, including high-level documents and records
• Compose and develop correspondence and complex reports
• Manage project insurance matters
• Apply company quality assurance guidelines and procedures and independently monitor for quality assurance
• Manage project documents and files
• Answer questions regarding company policies, procedures and guidelines
• Organize and coordinate meetings, and assist with presentations
• Work with complex contracts and sub-agreements
• Track and monitor project budgets, workloads and schedules
• Actively participate in project reviews
• Exhibit professionalism with clients and corporate executives
• Work closely with multiple executives, Project Managers and project teams
• Exercise good judgment and discretion, and independently resolve problems and issues relating to administrative project functions
• Handle client invoicing, manage collections, complete project budgets and ensure compliance with project contractual obligations as needed
• Oversee activities of other administrative project support staff as needed
• Perform other duties as needed

Skills

MS Office proficiency

Education

Bachelor’s degree

Job description

HDR is seeking a Senior Project Administrator in Pennington, NJ to manage a wide range of executive-level and specialized project-related administrative and accounting functions. You will work independently, handle sensitive information, and coordinate complex files and reports.

You will also manage project budgets, assist with presentations, navigate contracts, and collaborate with executives and project teams to ensure quality and compliance within an employee-owned culture.