Senior Project Admin & Document Controller

WuXi Biologics; Worcester (MA); On-site; USD 96,000 - 140,000; Full time

Job summary

WuXi Biologics in Worcester, MA is seeking a Principal Project Assistant/Document Controller to provide administrative support to Global Engineering US and manage all engineering documents and drawings for capital projects. This role requires meticulous organization, strong communication, and the ability to multitask in a fast-paced environment.

The position emphasizes document control, collaborating with QA, procurement, and finance, and leveraging Procore and MS Office for daily operations.

Qualifications

• Bachelor's degree in business administration, office management, Engineering or related field preferred.
• Proven experience in document control or records management.
• Familiarity with document management systems and software such as Procore or similar platforms.

Responsibilities

• Greet visitors and direct them to appropriate personnel.
• Coordinate meetings, appointments, and conference room bookings; arrange catering.
• Assist with presentations and reports; maintain filing systems and project documentation.
• Process mail, packages, and deliveries; manage inventory of office supplies.
• Assist with travel arrangements and accommodations; coordinate events and training.
• Collaborate with finance, HR, and procurement to support cross-functional activities.
• Assist with onboarding new employees and training schedules.
• Track office expenditures against budget as a bookkeeper.

Skills

Office admin

Document control

Time management

Interpersonal skills

Detail-oriented

Education

Bachelor's degree in business administration or related field

Tools

Procore

Microsoft Office Suite

Job description

WuXi Biologics in Worcester, MA is seeking a Principal Project Assistant/Document Controller to provide administrative support to Global Engineering US and manage all engineering documents and drawings for capital projects. This role requires meticulous organization, strong communication, and the ability to multitask in a fast-paced environment.

The position emphasizes document control, collaborating with QA, procurement, and finance, and leveraging Procore and MS Office for daily operations.