Senior Project Accounting & Office Manager

Truity Partners LLC; Madison (WI); On-site; USD 65,000 - 95,000; Full time

Job summary

Truity Partners LLC in Madison, WI seeks an Office Manager with strong accounting and administrative skills to oversee daily financial operations for a project-based business.

You will manage general ledger, AP/AR, payroll compliance across multiple states, and coordinate with project managers to ensure accurate invoicing and timely reporting. The role requires hands-on accounting knowledge and independence.

Qualifications

• Bachelor's degree in Accounting, Finance or related field.
• Experience in accounting, office management, or related roles.
• Strong general ledger, journal entries, reconciliations, and financial statement prep.
• Experience with AP, AR, and project-related billing activities.
• Construction, contracting or project-based industry experience preferred.
• Knowledge of job costing or unit-based pricing is a plus.
• Multi-state payroll tax compliance and union payroll exposure preferred.
• Experience preparing financial information for external accountants or reviews.

Responsibilities

• Oversee daily accounting and administrative operations to ensure accurate records and efficient processes.
• Manage general ledger activities, journal entries, balances, and transaction reviews.
• Oversee accounts payable, vendor payments, and account reconciliations.
• Coordinate accounts receivable, including project billing, payment tracking, and collections.
• Collaborate with project managers to monitor job-related financial activity and invoicing.
• Prepare and review project billing documentation with contract pricing and public-sector requirements.
• Maintain records across many projects with varying reporting needs.
• Provide payroll processing oversight and coordinate payroll tax reporting across states.
• Monitor union payroll requirements, benefits contributions, and related reporting.
• Lead year-end accounting activities and coordinate with external accountants.

Skills

General ledger

Payroll

Accounts payable

Accounts receivable

Job costing

Construction accounting

Multi-state payroll

Budgeting

Education

Bachelor's degree in Accounting/Finance

CPA is a plus

Tools

Foundation Software

Job description

Truity Partners LLC in Madison, WI seeks an Office Manager with strong accounting and administrative skills to oversee daily financial operations for a project-based business.

You will manage general ledger, AP/AR, payroll compliance across multiple states, and coordinate with project managers to ensure accurate invoicing and timely reporting. The role requires hands-on accounting knowledge and independence.