Senior Programs & Projects Lead — Healthcare Ops

LE0010 Stanford Health Care; Newark (CA); On-site; USD 135,592,000 - 176,280,000; Full time

Job summary

Stanford Health Care in Newark, CA is seeking a Project Coordinator to support Facilities Infrastructure & Safety. The role focuses on coordinating divisions, guiding activations, and delivering executive-facing communications in a fast-paced environment.

You will partner with senior leaders, manage calendars, plan events, and drive cross-functional collaboration while ensuring timely project execution and stakeholder engagement across multiple teams.

Qualifications

• Bachelor’s degree or 5 years of applicable experience.
• 5 years preferred in project coordination or facilities operations.
• Experience with MS Project or Primavera.

Responsibilities

• Independently manages smaller scale projects.
• Solely responsible for project outcomes and successful execution of activations related to opening.
• Provides direction to project team members, determines and plans day-to-day project activities and apportions project work among team members.
• Ensures project team members have the tools, processes and standard work necessary to complete activities.
• Working from project plans, identifies task owners and schedules and provides day-to-day coordination of project related tasks.
• Identifies potential problems/impediments and resolves as appropriate.
• Keeps the project focused on its objectives.
• Identifies missed deadlines, assesses impact and appropriate mitigation efforts.
• Identifies interdependencies and adjusts timetables/tools as necessary.
• Works with affected parties to ensure satisfactory project completion.
• Plan and develop the initial project schedule, making certain that all scheduling conflicts are resolved.
• Use independent judgement in triaging critical issues, escalations and action items.
• Updates Project status, schedules, IMP, timeline, issues/risks, escalations, next steps, accomplishment, budget etc. in project management tool.
• Coordinate and independently lead and manage project committees, workgroups, taskforce and other project meetings.
• Responsible for complex scheduling activities.
• Prepare materials for meetings and education sessions.
• Orchestrates and oversees the execution of project special events (dress rehearsals, mock surveys, mock moves, first patient day).
• Provides input on and determines resourcing needs.
• Identifies budget issues and works with Financial Analysts as needed.
• Works with representatives from operational departments to ensure that quality work is completed on a timely basis.
• Responsible for on-going communications and project updates.
• Serves as the source of truth on communications related to the project.
• Drafts on-going and ad hoc communications and newsletters.
• Maintains communication links to all relevant parties and to project logistics and calendars including project renderings, presentations, meeting notes, action items, project schedules, etc.
• Provide updates to internal and external communications re: shared workplans.
• Tracks and audits schedules and deadlines.
• Maintains document version control.

Skills

Project coordination

Executive presence

Communication skills

Event coordination

Relationship building

Administrative support

Education

Bachelor’s degree or 5 years experience

Tools

MS Project

Primavera

Microsoft Office

Job description

Stanford Health Care in Newark, CA is seeking a Project Coordinator to support Facilities Infrastructure & Safety. The role focuses on coordinating divisions, guiding activations, and delivering executive-facing communications in a fast-paced environment.

You will partner with senior leaders, manage calendars, plan events, and drive cross-functional collaboration while ensuring timely project execution and stakeholder engagement across multiple teams.