Senior Program Manager, Executive Operations & Strategy

Zoox; Foster City (CA); On-site; USD 180,000 - 260,000; Full time

Job summary

Zoox is seeking a Senior Executive Operations Program Manager to streamline processes, manage reports and dashboards, and coordinate governance with leadership. This onsite role in Foster City requires 3 days/week in the office and close collaboration across cross-functional teams.

Responsibilities include leading strategic focus tracking, executive forum planning, and development of executive-ready documentation.

Qualifications

• Bachelor’s degree in business, operations, or a related field.
• 5+ years in management consulting, corporate strategy, CEO/COO office roles, PM, operations, chief of staff or similar.
• Experience with program management frameworks and strategic planning.
• Excellent executive communication, stakeholder management, facilitation, presentation, and business writing skills.
• Ability to handle sensitive information with professionalism and discretion.

Responsibilities

• Lead development, alignment, and tracking of company strategic focus areas.
• Drive executive operations by planning executive forums, shaping agendas, and managing action tracking.
• Support monthly and quarterly reporting documenting strategic initiatives and performance.
• Manage the VIP Visitor Program and deliver high-impact experiences.
• Lead cross-functional initiatives for scalability, process optimization, and visibility tools.
• Facilitate company-wide training and rollout strategies to improve alignment and execution.

Skills

Executive communication

Stakeholder management

Facilitation

Presentation skills

Business writing

Time management

Attention to detail

Strategic thinking

Education

Bachelor’s degree in business, operations, or related field

Tools

Google Suite

Confluence

Jira

Job description

As an Senior Executive Operations Program Manager, you will play a key role in supporting executive operations by streamlining processes, managing reports and dashboards, and ensuring effective coordination and governance. You will work closely with leadership and cross-functional teams to improve operational efficiency, develop templates and training resources, and maintain key knowledge bases.Please note, this role requires an onsite cadence of 3 days/week in our Foster City, CA office.

In this role, you will...

• Lead the development, alignment, and tracking of company strategic focus areas.
• Drive executive operations by leading executive forum planning, shaping meeting agendas and content, and managing action tracking for leadership meetings and offsites.
• Support the development of monthly and quarterly company reporting documentation, synthesizing strategic initiatives, business performance metrics, and cross-functional updates into executive-ready deliverables.
• Manage and elevate the company’s VIP Visitor Program, delivering high-impact experiences.
• Lead complex cross-functional initiatives focused on operational scalability, process optimization, and organizational effectiveness through development of standardized workflows, dashboards, reporting frameworks, and visibility tools.
• Drive adoption of operational programs and resources by facilitating company-wide training, change management, and rollout strategies that improve alignment, consistency, and execution across teams.

Qualifications:

• Bachelor’s degree in business, operations, or a related field.
• 5+ years of experience in management consulting, corporate strategy, CEO/COO office roles, project management, operations, chief of staff or a similar role.
• Experience with program management frameworks, strategic planning, and business operations.
• Strong organizational and time-management skills with attention to detail.
• Excellent executive communication, stakeholder management, facilitation, presentation, and business writing skills.
• Ability to handle sensitive information with professionalism and discretion.
• Ability to work in a fast-paced environment with evolving priorities.
• Proven track record of leveraging AI to drive operational excellence in executive operations.
• Ability to synthesize complex strategic information into cohesive narratives (not just reporting data)

Bonus Qualifications:

• Experience in autonomous vehicle (AV) or technology industries.
• Familiarity with corporate governance and executive reporting.
• Extensive experience with Google Suite, Confluence and Jira.
• Strategic planning & KIP design
• Financial and operational analysis