Senior Admin Assistant — Director Calendar & Travel

Massachusetts Institute of Technology; Cambridge (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Massachusetts Institute of Technology Sloan School of Management seeks a Senior Administrative Assistant for HSI. The role serves as the primary contact for HSI communications, manages the Director's calendar, and coordinates complex domestic and international travel, events, and certificate operations.

Responsibilities include event planning end-to-end, travel logistics, and financial reconciliations across multiple accounts.

Qualifications

• High school diploma or equivalent; minimum of five years' administrative, office or related experience.
• Advanced knowledge of administrative standards and processes, and a thorough understanding of MIT/Sloan operations.
• Demonstrated experience planning and executing high-profile events end-to-end, including venue, catering, speaker logistics and on-site delivery.
• Demonstrated experience monitoring and reconciling accounts, resolving discrepancies and reporting on spend.
• Bachelor's degree preferred for preferred qualifications.

Responsibilities

• Manage the Director's complex calendar, accommodating multiple calendars and competing priorities across MIT, Sloan and industry constituencies.
• Arrange complex domestic and international travel for the Director and HSI guests; prepare itineraries and trip materials and process travel reimbursements.
• Plan and coordinate HSI's high-profile events, including Advisory Board meetings, ceremonies, seminars, and workshops.
• Provide advanced administrative support to the MIT Sloan Healthcare Certificate, including registration, tracking, auditing and logistics.
• Monitor and reconcile HSI's sponsored research, gift, center and discretionary fund accounts; investigate discrepancies and perform spend projections.

Skills

Administrative experience

Event planning

Travel coordination

Calendar management

Accounts reconciliation

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Massachusetts Institute of Technology Sloan School of Management seeks a Senior Administrative Assistant for HSI. The role serves as the primary contact for HSI communications, manages the Director's calendar, and coordinates complex domestic and international travel, events, and certificate operations.

Responsibilities include event planning end-to-end, travel logistics, and financial reconciliations across multiple accounts.