Senior Program Assistant, NTD & Vaccine Dev (Hybrid)

Gates Foundation; Seattle (WA); Hybrid; USD 51,000 - 71,000; Full time

Benefits offered by this job

Comprehensive benefits package

Paid time off

Paid family leave

Retirement contribution

Job summary

The Gates Foundation is seeking a Senior Program Assistant in Seattle, WA. The SPA supports the Neglected Tropical Diseases and Vaccine Development teams, handling calendar management, scheduling, and cross-team coordination while leveraging AI tools to improve processes.

This hybrid role requires proactive communication, strong organizational skills, and experience assisting senior leaders in a fast-paced environment.

Qualifications

• Bachelor’s Degree or equivalent demonstrated experience.
• Experience in an administrative role supporting senior management in a fast-paced, matrixed environment.

Responsibilities

• Provide administrative support by managing high volumes of emails and coordinating workflow.
• Manage complex calendar for Director and team leaders across multiple time zones.
• Coordinate materials and briefs for important meetings and travel arrangements.

Skills

Calendar management

Communication

Relationship building

Time management

Project coordination

Education

Bachelor’s Degree or equivalent

Tools

MS Office / Outlook

Copilot

ChatGPT

Job description

The Gates Foundation is seeking a Senior Program Assistant in Seattle, WA. The SPA supports the Neglected Tropical Diseases and Vaccine Development teams, handling calendar management, scheduling, and cross-team coordination while leveraging AI tools to improve processes.

This hybrid role requires proactive communication, strong organizational skills, and experience assisting senior leaders in a fast-paced environment.