Senior Program & Administrative Coordinator

NYC Department of Environmental Protection (NYC DEP); New York (NY); On-site; USD 55,000 - 81,000; Full time

Job summary

The NYC Department of Environmental Protection (NYC DEP) seeks a Principal Administrative Assistant to provide essential administrative support to program managers and project teams. You will maintain program files, draft memos, assist with data entry, and coordinate meetings and events across the Bureau of Wastewater Treatment.

Preferred candidates hold a relevant degree and progressive clerical experience, including supervisory exposure.

Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Provide administrative support to program managers and project teams
• Maintain program files and records for project, deliveries, and equipment tracking
• Draft Job postings / Job Analysis / Justification memos
• Assist with data entry and tracking of metrics
• Schedule and coordinate meetings, interviews, and events
• Prepare and distribute program correspondence, reports, and presentations
• Provide customer service to internal and external stakeholders
• Must be willing to travel for recruitment events

Skills

Excellent organizational skills

Multitasking abilities

Written and verbal communication

Office software proficiency

Education

Bachelor's degree + 3 years experience

Associate degree + 4 years experience

High school diploma + 5 years experience

Tools

Microsoft Office Suite

Job description

The NYC Department of Environmental Protection (NYC DEP) seeks a Principal Administrative Assistant to provide essential administrative support to program managers and project teams. You will maintain program files, draft memos, assist with data entry, and coordinate meetings and events across the Bureau of Wastewater Treatment.

Preferred candidates hold a relevant degree and progressive clerical experience, including supervisory exposure.