Senior Administrative Coordinator, Programs & Projects

DEPT OF ENVIRONMENT PROTECTION; New York (NY); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

55a Program eligibility

Public Service Loan Forgiveness

Residency benefits

Job summary

NYC Department of Environmental Protection is seeking a Principal Administrative Assistant to support program managers, manage records, draft postings, and coordinate meetings. The role supports five borough needs, travel for recruitment, and requires strong organizational and communication skills.

The position aligns with the 55a Program and public service loan forgiveness options. Residency requirements apply; prior supervisory clerical experience is valued.

Qualifications

• Bachelor’s degree with 3+ years of clerical/administrative experience, including supervisory duties.
• Associate degree with 4+ years of clerical/administrative experience, supervisory exp.
• High school diploma with 5+ years of clerical/administrative experience, supervisory exp.
• Education/experience equivalency accepted with one year supervisory experience as described and credits substituted at 30 credits per 6 months.

Responsibilities

• Provide administrative support to program managers and project teams.
• Maintain program files and records for project, deliveries, and equipment tracking.
• Draft job postings / job analysis / justification memos.
• Assist with data entry and tracking of metrics.
• Schedule and coordinate meetings, interviews, and events.
• Prepare and distribute program correspondence, reports, and presentations.
• Provide customer service to internal and external stakeholders.
• Must be willing to travel for recruitment events.

Skills

Excellent organizational and multitask

Strong written and verbal comms

Office software proficiency

Confidential information handling

Education

Bachelor's degree + 3 years experience

Associate degree + 4 years experience

High school diploma + 5 years experience

Education/experience equivalency with supervisory exp

Job description

NYC Department of Environmental Protection is seeking a Principal Administrative Assistant to support program managers, manage records, draft postings, and coordinate meetings. The role supports five borough needs, travel for recruitment, and requires strong organizational and communication skills.

The position aligns with the 55a Program and public service loan forgiveness options. Residency requirements apply; prior supervisory clerical experience is valued.