Senior Program & Administrative Coordinator

DEPT OF ENVIRONMENT PROTECTION; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

The New York City Department of Environmental Protection (DEP) is seeking a Principal Administrative Assistant for the Bureau of Wastewater Treatment to support program managers and teams.

This permanent civil service role requires strong organizing skills, experience in administrative supervision, and proficiency with office software. The successful candidate will manage records, draft memos, coordinate meetings, and provide high-quality customer service to internal and external stakeholders.

Qualifications

• A baccalaureate degree and 3 years of full-time clerical/administrative experience, with at least 1 year supervising staff.
• An associate degree or 60 credits and 4 years of clerical/administrative experience, including supervisory experience.
• A high school diploma and 5 years of clerical/administrative experience, with supervisory responsibility.
• Equivalent education/experience to the above, with 1 year of supervisory experience required.

Responsibilities

• Provide administrative support to program managers and project teams
• Maintain program files and records for project, deliveries, and equipment tracking
• Draft Job postings / Job Analysis / Justification memos
• Assist with data entry and tracking of metrics
• Schedule and coordinate meetings, interviews, and events
• Prepare and distribute program correspondence, reports, and presentations
• Provide customer service to internal and external stakeholders

Skills

Excellent organizational and multitask

Strong written and verbal comms

Office software proficiency

Confidentiality handling

Education

Baccalaureate degree

Associate degree / 60 credits

High school diploma or equivalent

Education/experience equivalent with supervisory experience

Job description

The New York City Department of Environmental Protection (DEP) is seeking a Principal Administrative Assistant for the Bureau of Wastewater Treatment to support program managers and teams.

This permanent civil service role requires strong organizing skills, experience in administrative supervision, and proficiency with office software. The successful candidate will manage records, draft memos, coordinate meetings, and provide high-quality customer service to internal and external stakeholders.