Senior Personal Assistant

Creative Business Inc; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Creative Business Inc. seeks a Senior Personal Assistant to provide comprehensive support across personal and household matters in New York.

The role requires proactive problem-solving, discretion, and the ability to work with a team of household staff, vendors, and contacts. Responsibilities span calendar, travel, estate oversight, and event coordination to ensure seamless day-to-day life.

Qualifications

• Experience supporting executives or high-net-worth households.
• Strong organizational and problem-solving skills.
• Ability to manage multiple tasks with discretion.

Responsibilities

• Manage a busy personal and professional calendar.
• Plan domestic and international travel and itineraries.
• Oversee household staff, vendors, and projects.
• Coordinate private dinners and events; ensure confidentiality.
• Evenings, weekends, and holidays may be required.

Skills

Calendar management

Travel planning

Household management

Vendor coordination

Event coordination

Discretion

Job description

Creative Business Inc. is working with an innovative and highly creative client to identify an exceptionalSenior Personal Assistantto provide comprehensive support across both personal and household matters.

The Senior Personal Assistant will help oversee multiple residences, coordinate with household staff and outside vendors, manage an active calendar and travel, and ensure that day-to-day personal needs are handled seamlessly.

We are looking for someone who is polished, warm, responsive, resourceful, and naturally proactive. Someone who can anticipate what is needed, solve problems independently, and keep things moving without requiring constant direction. They should have a genuine desire to make someone’s day-to-day life run more smoothly.

Exceptional judgment and discretion are essential. The right person will be equally comfortable working autonomously and collaborating with a team of assistants, household staff, vendors, and professional contacts.

Success in this position will depend heavily on developing a trusted and intuitive working relationship.

Primary Areas of Responsibility

Personal & Calendar Management

• Manage a busy and frequently changing personal and professional calendar
• Schedule and coordinate appointments, meetings, procedures, reservations, and other commitments
• Communicate with family members, colleagues, vendors, medical offices, and other outside contacts
• Assist with prescriptions, paperwork, follow-up communications, and personal administrative needs
• Coordinate tickets and reservations for cultural, social, charitable, and philanthropic engagements

Travel Planning & Support

• Plan and manage detailed domestic and international travel
• Arrange air travel, accommodations, ground transportation, dining, and activities
• Develop comprehensive itineraries and adjust plans quickly when circumstances change
• Coordinate travel-related requirements, including visas, medical needs, documentation, and packing assistance
• Remain available to troubleshoot and provide support across time zones while travel is underway

Residence & Household Oversight

• Act as a key point of contact for household staff, contractors, vendors, and service providers
• Oversee maintenance, repairs, deliveries, appointments, and household projects
• Manage household supplies, groceries, floral needs, personal errands, and other recurring details
• Maintain organized personal records, subscriptions, technology needs, and filing systems

Events & Team Coordination

• Support the planning and execution of private dinners, gatherings, catered events, and other engagements
• Coordinate vendors, setup, guest needs, and day-of logistics
• Work collaboratively with the broader assistant and household team, delegating and following up as appropriate
• Maintain clear communication and provide regular updates on priorities, outstanding items, and completed tasks
• Handle sensitive personal and professional information with the highest level of confidentiality

This position will require working on evenings, weekends and holidays as necessary.

Compensation is competitive and commensurate with experience.