Senior People Operations & Automation Specialist

Material Bank®; Boca Raton (FL); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible PTO

Sick Days

Paid National Holidays

401(k) after 90 days

Job summary

Material Bank is seeking a Sr. People Operations Specialist to drive the operational backbone of the employee experience, ensuring onboarding to offboarding is executed with precision and care.

You’ll support core People operations end to end: onboarding and offboarding, benefits administration, HRIS management, and compliance across multiple jurisdictions. You’ll serve as a trusted point of contact for employees and managers, partnering with Legal, Finance, and IT to ensure processes are

Qualifications

• 5+ years of experience in Human Resources, People Operations, or HR Administration.
• Experience supporting employee lifecycle processes, benefits administration, HRIS, and compliance.
• Data-driven mindset with ability to work with large data sets in Excel.
• Experience working with HRIS platforms such as ADP Workforce Now, Deel, or similar systems.
• Comfortable working with confidential information and exercising sound judgment.
• Bachelor's Degree or equivalent experience.

Responsibilities

• Coordinate all aspects of the employee lifecycle, including onboarding, offboarding, employment changes, and HR documentation.
• Administer employee benefits programs, open enrollment, leave administration, workers' compensation, unemployment claims, and vendor coordination.
• Maintain accurate employee records and ensure data integrity across HR systems.
• Support the implementation, testing, and adoption of new HR technologies, automation tools, and system enhancements.
• Leverage AI and HR technology to improve efficiency, automate routine tasks, and enhance the employee experience.
• Help prepare employment agreements, compensation letters, bonus documentation, and other employee communications.
• Support global compliance initiatives by maintaining required employment documentation and ensuring adherence to local employment practices.
• Administer HR systems (ADP, Deel) and ATS (Greenhouse), overseeing employee record maintenance, reporting, audits, system testing, and user support- ensuring data integrity and compliance across the employee lifecycle.
• Coordinate contractor onboarding and administration while partnering with Finance on vendor processes.
• Support performance management programs, monthly check-ins, Internal CSAT, compensation cycles, and talent initiatives through operational coordination.
• Serve as the primary point of contact for employee questions regarding policies, benefits, HR systems, and People processes.
• Partner with leadership to identify opportunities for automation, process improvements, and operational efficiencies.
• Assist with HR reporting, documentation, audits, and special projects as needed.
• Collaborate with Recruiting and assist with coordinating interviews, debriefs, and assessments helping move candidates through the process.

Skills

HRIS ownership

Excel data analysis

Onboarding/offboarding

Employee relations

Automation mindset

Policy interpretation

Communication skills

Global workforce experience

Education

Bachelor's Degree

5+ years HR experience

Tools

ADP Workforce Now

Deel

Greenhouse

Job description

Material Bank is seeking a Sr. People Operations Specialist to drive the operational backbone of the employee experience, ensuring onboarding to offboarding is executed with precision and care.

You’ll support core People operations end to end: onboarding and offboarding, benefits administration, HRIS management, and compliance across multiple jurisdictions. You’ll serve as a trusted point of contact for employees and managers, partnering with Legal, Finance, and IT to ensure processes are