Senior Payroll Tax Analyst

TFI International Inc.; Dallas (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

TFI International Inc. is seeking a Senior Payroll Tax Analyst to oversee payroll tax compliance across multiple states and business units.

You will partner with Payroll, HR, Finance, and external agencies to support accurate tax reporting, audits, and year-end processing in a fast-paced environment. The role requires 3–5+ years of payroll tax experience, strong knowledge of federal/state/local regs, and proficiency with ADP SmartCompliance and ADP Vantage.

Qualifications

• 3-5+ years of payroll tax experience in a multi-state environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience managing payroll tax filings, reconciliations, audits, and tax notices.
• Experience supporting payroll operations in acquisition-driven settings.
• Experience with ADP SmartCompliance, ADP Vantage, Equifax Case Builder, and EFTPS.
• Advanced Excel skills with formulas, pivot tables, and data analysis.
• Strong analytical, problem-solving, and organizational abilities.
• Excellent communication and cross-department collaboration.
• Ability to manage multiple priorities with high accuracy and compliance.

Responsibilities

• Oversee payroll tax compliance, reporting, audits, reconciliations, and year-end activities.
• Collaborate with Payroll, HR, Finance, and external agencies to ensure accuracy.
• Monitor tax law changes and coordinate system updates to maintain compliance.
• Manage tax notices, deposits, filings, and reconciliations.
• Support audits by providing documentation and resolving issues.
• Utilize ADP SmartCompliance for notices and filing tasks.
• Assist with onboarding acquired companies into ADP Vantage.
• Develop and maintain payroll tax procedures and SOPs.
• Identify opportunities for process improvements and strengthen controls.

Skills

Payroll tax

Multi-state payroll

Tax regulations

Advanced Excel

Analytical skills

Communication

Acquisition support

Tools

ADP SmartCompliance

ADP Vantage

Equifax Case Builder

EFTPS

Job description

At TFI International, you'll play a critical role in ensuring payroll tax compliance across one of North America's largest transportation and logistics organizations. You'll serve as the organization's payroll tax subject matter expert, partnering with Payroll, HR, Finance, and external agencies to support accurate tax reporting, compliance, audits, and payroll operations across multiple business units.

This is an excellent opportunity for an experienced payroll tax professional who enjoys solving complex tax issues, improving processes, and working in a fast-paced environment where their expertise has a direct impact on the organization.

What You'll Do

As a Senior Payroll Tax Analyst, you'll oversee payroll tax compliance, tax reporting, audits, reconciliations, notice resolution, and year-end processing activities in a complex multi-state payroll environment. You'll collaborate across teams to ensure compliance with federal, state, and local payroll tax regulations while driving continuous improvement initiatives.

Key Responsibilities

• Serve as the primary subject matter expert for federal, state, and local payroll tax regulations.
• Monitor tax law changes and coordinate payroll system updates to maintain compliance.
• Review and reconcile payroll tax accounts, tax filings, and ADP tax service reports.
• Ensure timely and accurate payroll tax deposits, filings, and reporting activities.
• Respond to and resolve federal, state, and local tax notices and agency inquiries.
• Support quarterly, annual, and state unemployment insurance audits by providing documentation and resolving issues.
• Perform regular payroll tax audits to ensure compliance and data accuracy.
• Utilize ADP SmartCompliance to manage tax notices, change requests, and filing activities.
• Support Department of Labor, Bureau of Labor Statistics, annual survey reporting, and other regulatory requirements.
• Perform W-2 and W-2C balancing, reconciliations, and year-end payroll tax activities.
• Assist with payroll integrations and onboarding newly acquired companies into ADP Vantage.
• Partner with HR and Payroll teams to ensure proper employee tax setup and maintenance.
• Develop, maintain, and update payroll tax procedures, documentation, and standard operating procedures.
• Identify opportunities for process improvements and strengthen payroll tax controls and compliance practices.

What We're Looking For

We're seeking a detail-oriented payroll tax professional who can independently manage complex tax compliance responsibilities while effectively partnering with internal and external stakeholders.

Qualifications

• 3-5+ years of payroll tax experience in a multi-state payroll environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Experience managing payroll tax filings, reconciliations, audits, and tax notice resolution.
• Experience supporting payroll operations within an acquisition-driven environment.
• Experience with ADP SmartCompliance, ADP Vantage, Equifax Case Builder, and EFTPS.
• Advanced Excel skills, including formulas, pivot tables, VLOOKUPs, and data analysis.
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication skills and ability to collaborate across departments.
• Ability to manage multiple priorities while maintaining accuracy and compliance.