Senior Payroll Specialist – Multi-State & Compliance (Remote)

Terumo Cardiovascular; Northern (KY); Hybrid; USD 64,000 - 90,000; Full time

Job summary

Arnold & Porter, a global law firm, seeks a Senior Payroll Specialist to oversee US payroll processing, including multi-state compliance, year-end reporting, and reconciliations. The role collaborates with HR, Benefits, and Accounting in a fast-paced professional services environment and may be fully remote in a firm-approved state.

The position requires 8+ years of payroll experience, a relevant degree, and CPP or FPC credentials preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 8 years of progressive payroll experience.
• Experience in a law firm or professional services environment strongly preferred.
• CPP certification preferred; FPC certification accepted.
• Strong experience processing multi-state payrolls and managing tax compliance.
• Proficiency with UKG (formerly Kronos/Ultimate Software) or a similar payroll/HRIS platform.
• Advanced Excel skills, including VLOOKUP/XLOOKUP, data validation, and CSV/template creation.
• Ability to troubleshoot payroll system, interface, and file transmission issues.
• Strong understanding of payroll taxes, gross-to-net calculations, payroll accounting, and wage/hour compliance.

Responsibilities

• Manage end-to-end processing of all U.S. payrolls, including multi-state payrolls, ensuring accuracy and timeliness.
• Review and approve employee tax elections, direct deposit changes, deductions, final pay, and PTO payouts.
• Analyze payroll data to identify and resolve discrepancies before payroll processing.
• Ensure compliance with federal, state, and local payroll tax and wage laws, including multi-jurisdiction requirements.
• Support payroll audits and maintain internal controls and audit-ready payroll records.
• Prepare payroll workpapers, uploads, reconciliations, and supporting documentation for each payroll cycle.
• Partner with Human Resources on salary changes, leave administration, onboarding, and terminations.
• Coordinate with Benefits to ensure accurate payroll deductions.
• Work with Accounting to resolve payroll issues and support accurate general ledger posting.
• Maintain payroll tracking tools and reconciliation documents, including manual check logs.
• Respond to employee and management payroll inquiries and explain payroll calculations and deductions clearly.
• Complete employment verifications as requested.
• Stay current on payroll tax regulations, wage and hour laws, and FLSA requirements.

Skills

Payroll expertise

Attention to detail

Analytical skills

Communication

Discretion

Education

Bachelor's degree in Accounting/Finance/Business

Tools

UKG Kronos

Job description

Arnold & Porter, a global law firm, seeks a Senior Payroll Specialist to oversee US payroll processing, including multi-state compliance, year-end reporting, and reconciliations. The role collaborates with HR, Benefits, and Accounting in a fast-paced professional services environment and may be fully remote in a firm-approved state.

The position requires 8+ years of payroll experience, a relevant degree, and CPP or FPC credentials preferred.