Senior Payroll Specialist

Terumo Cardiovascular; Northern (KY); On-site; USD 64,000 - 90,000; Full time

Job summary

Arnold & Porter, a global law firm, seeks a Senior Payroll Specialist to oversee US payroll processing, including multi-state compliance, year-end reporting, and reconciliations. The role collaborates with HR, Benefits, and Accounting in a fast-paced professional services environment and may be fully remote in a firm-approved state.

The position requires 8+ years of payroll experience, a relevant degree, and CPP or FPC credentials preferred.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 8 years of progressive payroll experience.
• Experience in a law firm or professional services environment strongly preferred.
• CPP certification preferred; FPC certification accepted.
• Strong experience processing multi-state payrolls and managing tax compliance.
• Proficiency with UKG (formerly Kronos/Ultimate Software) or a similar payroll/HRIS platform.
• Advanced Excel skills, including VLOOKUP/XLOOKUP, data validation, and CSV/template creation.
• Ability to troubleshoot payroll system, interface, and file transmission issues.
• Strong understanding of payroll taxes, gross-to-net calculations, payroll accounting, and wage/hour compliance.

Responsibilities

• Manage end-to-end processing of all U.S. payrolls, including multi-state payrolls, ensuring accuracy and timeliness.
• Review and approve employee tax elections, direct deposit changes, deductions, final pay, and PTO payouts.
• Analyze payroll data to identify and resolve discrepancies before payroll processing.
• Ensure compliance with federal, state, and local payroll tax and wage laws, including multi-jurisdiction requirements.
• Support payroll audits and maintain internal controls and audit-ready payroll records.
• Prepare payroll workpapers, uploads, reconciliations, and supporting documentation for each payroll cycle.
• Partner with Human Resources on salary changes, leave administration, onboarding, and terminations.
• Coordinate with Benefits to ensure accurate payroll deductions.
• Work with Accounting to resolve payroll issues and support accurate general ledger posting.
• Maintain payroll tracking tools and reconciliation documents, including manual check logs.
• Respond to employee and management payroll inquiries and explain payroll calculations and deductions clearly.
• Complete employment verifications as requested.
• Stay current on payroll tax regulations, wage and hour laws, and FLSA requirements.

Skills

Payroll expertise

Attention to detail

Analytical skills

Communication

Discretion

Education

Bachelor's degree in Accounting/Finance/Business

Tools

UKG Kronos

Job description

Arnold & Porter is a global law firm with offices across the United States, Europe, and Asia. The firm advises clients on complex regulatory, litigation, and transactional matters across a broad range of industries, including more than half of the Fortune 100.

The Finance & Accounting Department is seeking a Senior Payroll Specialist to manage the accurate and timely processing of all U.S. payrolls, including multi-state payroll compliance, year-end reporting, and payroll-related reconciliations. This role partners closely with Human Resources, Benefits, and Accounting and requires strong payroll expertise, attention to detail, and the ability to manage multiple priorities in a fast-paced professional services environment.

This position may work fully remote in a firm-approved U.S. state.

Key Responsibilities

• Manage end-to-end processing of all U.S. payrolls, including multi-state payrolls, ensuring accuracy and timeliness.
• Review and approve employee tax elections, direct deposit changes, deductions, final pay, and PTO payouts.
• Analyze payroll data to identify and resolve discrepancies before payroll processing.
• Ensure compliance with federal, state, and local payroll tax and wage laws, including multi-jurisdiction requirements.
• Support payroll audits and maintain internal controls and audit-ready payroll records.
• Prepare payroll workpapers, uploads, reconciliations, and supporting documentation for each payroll cycle.
• Partner with Human Resources on salary changes, leave administration, onboarding, and terminations.
• Coordinate with Benefits to ensure accurate payroll deductions.
• Work with Accounting to resolve payroll issues and support accurate general ledger posting.
• Maintain payroll tracking tools and reconciliation documents, including manual check logs.
• Respond to employee and management payroll inquiries and explain payroll calculations and deductions clearly.
• Complete employment verifications as requested.
• Stay current on payroll tax regulations, wage and hour laws, and FLSA requirements.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of 8 years of progressive payroll experience required.
• Experience in a law firm or professional services environment strongly preferred.
• CPP certification preferred; FPC certification accepted.
• Strong experience processing multi-state payrolls and managing related tax compliance.
• Proficiency with UKG (formerly Kronos/Ultimate Software) or a similar enterprise payroll/HRIS platform.
• Advanced Excel skills, including VLOOKUP/XLOOKUP, data validation, and CSV/template creation.
• Ability to troubleshoot payroll system, interface, and file transmission issues.
• Strong understanding of payroll taxes, gross-to-net calculations, payroll accounting, and wage and hour compliance.
• Experience preparing payroll journal entries and reconciling payroll liability accounts.
• Strong analytical, organizational, and problem-solving skills with excellent attention to detail.
• Ability to manage multiple payroll cycles and meet strict deadlines.
• Excellent written, verbal, and interpersonal communication skills with a client-service mindset.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility to work additional hours during peak payroll periods and year-end processing.
• Reliable team player who can work independently and collaboratively in a fast-paced environment.

The anticipated base salary for this position is $63,680 to $90,000 working a 37.5-hour work week. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

For benefits information, please click here https://www.arnoldporter.com/en/careers/professional-staff/benefits.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.