Senior Payroll Specialist - Multi-Entity & Compliance

Gradient-Financial-Group; Arden Hills (MN); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Gradient Financial Group seeks a detail-oriented Payroll Administrator to manage end-to-end payroll for 500+ employees across multiple states. You will ensure accurate, on-time payrolls and handle deductions, taxes, and year-end reporting.

Collaborate with HR, Accounting, and external partners to maintain compliance and data integrity. The role emphasizes confidentiality and process improvement, with a hybrid in-office/remote schedule.

Qualifications

• 5+ years of experience processing payroll in a professional environment.
• Strong understanding of payroll processing procedures, wage calculations, deductions, and payroll compliance requirements.
• Experience reviewing timecards and verifying payroll information.
• Exceptional attention to detail and a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to consistently meet strict payroll deadlines.
• Ability to handle confidential employee compensation and benefit information with discretion.
• Experience processing payroll for multiple entities or companies.
• Strong analytical and problem-solving skills.
• Strong communication skills and the ability to work collaboratively with HR, managers, and employees, and external partners.
• Proficiency with Microsoft Excel and payroll/HRIS systems.
• Ability to work independently while following established processes and procedures.
• Experience with payroll tax filings, year-end processing, and W-2 preparation.
• Knowledge of federal, state, and local payroll regulations.

Responsibilities

• Process accurate and timely payroll for 500+ employees across multiple states for Gradient Financial Group and its affiliated entities.
• Manage the payroll process from start to finish, including gathering, reviewing, validating, processing, and finalizing payroll information.
• Review employee timecards, attendance records, and other payroll inputs for accuracy and completeness.
• Verify and process payroll changes, including new hires, terminations, pay rate changes, deductions, variable compensation and other approved employee updates.
• Calculate and process regular wages, overtime, variable compensation and other applicable compensation.
• Review payroll registers and reports prior to finalizing payroll to identify and resolve discrepancies or errors.
• Ensure accurate processing of payroll taxes, deductions, garnishments, benefits-related deductions, and other payroll withholdings.
• Coordinate with HR and other internal stakeholders to resolve payroll questions and obtain necessary information.
• Partner closely with HR to ensure employee benefit elections and changes are accurately reflected in payroll.
• Stay informed about applicable federal, state, and local payroll requirements.
• Assist with payroll reconciliations, year-end payroll processing, W-2 preparation, and other required payroll reporting.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Skills

Payroll processing

Attention to detail

Time management

Confidentiality

Microsoft Excel

HRIS systems

Communication

Analytical skills

Multi-entity payroll

Tools

Paycor

HRIS platforms

Job description

Gradient Financial Group seeks a detail-oriented Payroll Administrator to manage end-to-end payroll for 500+ employees across multiple states. You will ensure accurate, on-time payrolls and handle deductions, taxes, and year-end reporting.

Collaborate with HR, Accounting, and external partners to maintain compliance and data integrity. The role emphasizes confidentiality and process improvement, with a hybrid in-office/remote schedule.